Administrative Assistant - Office of the Vice President for Commonwealth Campuses

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JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Office of the Vice President for Commonwealth Campuses (OVPCC) is seeking multiple Administrative Assistants!

These positions will support the general administrative functions within the OVPCC; including greeting/referring/assisting visitors, customers, or staff; preparing documents and reports; compiling records; scheduling meetings; organizing and maintaining information; coordinating calendars; analyzing data including budgetary expenditures; and providing general office support.

Typical duties may include:

• Plan, organize, support, and coordinate daily office activities and administrative processes within an office or unit

• Greet visitors and provide information; review, respond to, and direct inquiries

• Provide support for scheduling, personal calendars, and travel arrangements

• Coordinate meeting logistics including scheduling, material preparation, and agendas

• Compose, review, and distribute internal and external communications

• Collect, organize, research, and analyze information and data to prepare reports, presentations, summaries, contracts, and proposals

• Create and maintain files and databases

• Monitor and maintain budget, process financial transactions, track expenditures, process budget revisions, and assist with budget preparation and projections

• Maintain inventory and order office supplies; arrange for equipment maintenance; process work orders for facilities needs

• Resolve inquiries and ensure compliance with work unit and/or University policies and procedures

• Support and coordinate special events; reserve spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as point of contact with vendors

• May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized

• May coordinate work assignments of department/unit support employees to ensure efficient work flow and processes

• May interview, train, and direct the work of other support staff, students, and wage payroll personnel

Education and experience:

We are hiring an intermediate and senior support level. Minimally requires a HS Diploma/GED or Vocational training/degree and 2 years of relevant experience, or equivalent combination of education and experience for the intermediate level. Additional education and/or experience required for higher level jobs.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

The salary range for this position, including all possible grades is:

Salary Structure - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS: