Office Administrator

At Oceaneering, we solve the unsolvable. We are a global engineering company that has its roots in deep sea operations for oil & gas industries. Today we operate a diverse portfolio of business units and associated activities. Not only do we operate fleets of ROVs for deep sea operations. We run the NASA neutral buoyancy laboratory and we develop the next generation of spacesuits. We design some of the most popular entertainment rides for the likes of Universal and Disney. And here at Oceaneering Mobile Robotics (OMR), we specialize in creating cutting-edge, autonomous mobile robot (AMR) technology-based, turnkey logistic solutions. Our AMRs are employed in the production facilities of premium manufacturers and hospitals. With a focus on safety, reliability, and performance, OMR continues to push the boundaries of what is possible with robotics.

Purpose

We're Oceaneering, We Solve the Unsolvable! We believe in solving complex problems by making material movement for our customers more reliable, safer and more efficient. We're building the world's best AGV ecosystem to help our customers transform their business into an efficient and sustainable platform that is ready for the future.

We seek and embrace diversity in all its forms. We continuously push ourselves to think differently and take ownership wherever it's needed.

We are seeking a highly organized and detail-oriented Office Professional to join our team. The ideal candidate will be responsible for managing office operations, providing administrative support, and ensuring a smooth workflow within the office. Here are the key responsibilities.

Functions

ESSENTIAL

* Oversee daily office operations, including maintaining office supplies, coordinating maintenance services, and ensuring a clean and organized workspace.

* Serve as the primary point of contact for internal and external communications, including answering phone calls, responding to emails, and greeting visitors.

* Maintain and organize office files, records, and documents, both physical and digital, ensuring confidentiality and easy retrieval.

* Assist in planning and coordinating company events, meetings, and conferences, including logistics, catering, and materials preparation.

* Handle basic financial tasks such as processing invoices, expense reports, and assisting with budget tracking.

* Support various projects and initiatives by conducting research, preparing reports, and providing general assistance as needed.

* Provide administrative support to our office in Freiberg am Necker in Germany

Qualifications

REQUIRED

* Minimal MBO4 or HBO Associate degree office management

* Proven experience as an office professional, administrative assistant, or similar role

* Excellent organizational and time-management skills, strong communication abilities, proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and familiarity with office equipment and software.

* Detail-oriented, proactive, and able to work independently as well as part of a team.

* Working knowledge of ERP systems

KNOWLEDGE, SKILLS, ABILITIES, AND OTHER CHARACTERISTICS

* Strong analytical skills

* Willing to continue professional development

* Excellent verbal and written communication skills in Dutch and English

* Proficient written and oral communications in German would be greatly advantageous

* Systematic, organized, flexible and a constant eye for detail

We offer a competitive salary, a comprehensive benefits package and the opportunity to advance in an international company. To apply, click 'Apply Now'.