Sr Administrator Specialist

Administrative Assistant

We hire military.

Provide administrative support for OUSD A and S. Maintain assigned Outlook and portal calendars for multiple departments and divisions. Monitor due dates and coordinate assistance in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda.

Support assigned fitness reports and performance evaluations, awards, training, personnel, security, and facilities functions. Answer telephone calls and route them to the appropriate individuals within the office.

Assist with completing, tracking, and following up on assigned OUSD action packages and division documents through routing processes. On a weekly basis, maintain portal sites including documents, links, libraries, announcements, lists, and contacts.

Manage the Director's calendar. Coordinate travel reservations using DTS. Manage action items, suspenses, and inquiries using the CATMS system. Ensure security and country clearances are completed and distributed to the appropriate offices. Greet visitors as needed.

Clearance

Active TS SCI

Minimum of has at least two (2) years of experience to include personnel, scheduling, task management, planning, programming, and forecasting, correspondence, security, facilities with the Department of Defense.

Experience within DoD and other federal agencies.

Demonstrated success managing several direct reports and multiple functional areas across multiple locations.

Must be highly proficient in using Microsoft Office Suite to include Word, Excel, and PowerPoint.

Experience with DTS Defense Travel System and CATMS other Task Management System experience may be considered.

Must have excellent analytical and problem solving skills.

Must have outstanding English writing skills and the ability to quickly deliver quality written products in constrained time periods.

Must have strong active listening skills to assess customer needs and satisfaction.

Must have experience in managing customer expectations and working directly with customers.

Must have outstanding customer service abilities to initiative, judgement, creativity, flexibility, and confidence.

Must have the ability to multi task across multiple projects.

The following experience is desirable. Bachelor's degree from an accredited college or university.

Please see standard Work, Physical and Mental Requirements for all Quantech roles.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines.

Physical Demands

This is largely a sedentary role mostly sitting. However, some filing may be required. This would require the ability to move files or boxes with file data, open filing cabinets and bend or stand as necessary, and the ability to lift up to 40 lbs.

Mental Demands

Reading. Communicate effectively verbal and written. Maintain emotional control and professionalism.