Program Coordinator (ADMIN OFCR 3)

Program Coordinator

Involves analytics on NIH-supported programs including training programs while providing assistance with administration, and overall support to program PI. Under limited supervision, with regular PI communications and consultations, independently performs a range of program management responsibilities for the Regenerative Medicine/Gene Therapy Research Programs, Translational Stem Cell Shared Research Facility (TSRF), Multimodal Imaging Core, and Regenerative Medicine/Gene Therapy Training programs for students and other trainees. Experienced professional with programmatic management skills that includes outreach and communications; coordination and progress monitoring of multiple projects, training programs, students, outreach events, collaborative opportunities, training sessions, and monitoring of TSRF accounts and supplies needs. In-depth understanding of the professional field; possess broad job knowledge and ability to analyze problems / issues of diverse scope and identifies solutions. Use skills as a seasoned, experienced professional with a full understanding of analytical practices and procedures. Demonstrates good judgment and confidentiality in methods, techniques, and standard operating procedures (SOPs). In partnership with the PI, the program's scientific members, and research and management groups, perform short and long-term strategic planning assistance to accomplish program goals and objectives, and provide oversight and direction on a daily basis for a range of students (undergraduate to postdoctoral fellows) to ensure all training program requirements are met. Prepare reports and presentations as needed; conduct searches using NIH navigation tools. Oversee purchase orders and equipment purchases, maintenance and service contracts, and self-sustainability of services and campus approved recharge rates on an annual basis. Monitor and update websites as needed and utilize communication strategies in support of overall goals and objectives integrating with national priorities. Provide guidance and support to trainees as needed. Perform a range of administrative tasks at the highest quality level and with strict attention to detail, accuracy, and quality assurance.

Applicants will be screened on a weekly basis. The position can be filled prior to the removal date.

Apply By Date: 01/08/2025

Qualifications

Minimum Qualifications

For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position.

• Bachelor's degree at a minimum in related area and / or equivalent experience / training. Professional experience in administrative operations and management that includes managing, planning, oversight for administrative and programmatic activities.
• Experience with developing organizational structure and developing administrative policies and procedures for implementation. Experience with university-based research concepts, principles, and conduct of research and training that includes thorough knowledge of administrative and financial principles and practices.
• Professional experience in administrative operations and programmatic management that includes managing, planning, and administering the day-to-day operations of several complex research and training programs with primary responsibility for administrative activities.
• Knowledge of common organization- or research-specific and other computer application programs. Analytical / problem-solving skills. Strong communication and interpersonal skills to communicate effectively, both verbally and in writing. Demonstrated skills, knowledge, and ability to work with PI to establish program agendas, and formulate project goals, objectives, and assessment of program effectiveness.
• Demonstrated proficiency with Microsoft Office Suite (Excel, Word, and PowerPoint) to use word processing, desktop publishing software, and management systems used to create scientific content and communications for print and websites. Ability to multi-task with demanding timeframes. Ability to use discretion and maintain confidentiality.
• Demonstrated ability to work independently and proactively in coordination with PI/Program Director in managing the day-to-day needs of training programs and projects assigned to enable the PI to accomplish research, teaching, and training goals and objectives and meet programmatic needs.

Preferred Qualifications

• Demonstrated experience in analyzing complex information to provide a sound basis for establishing priorities, with strict attention to detail in all cases.
• Experience identifying and using the most effective communication approaches, particularly to communicate difficult issues and sensitive information.
• Experience with developing administrative policies and procedures and implementation.
• Demonstrated skills and ability to work closely with the PI and all research staff and administrative personnel on a daily basis regarding all aspects of the position assuring appropriate level of transparency, effective communications, reporting on the status of events, and training grants consistent with required timelines.
• Demonstrated ability to work independently and proactively in coordination with PI/Program Director in managing the day-to-day needs of the programs.
• Demonstrated skills and ability to address sensitive issues and demonstrate effective interpersonal communications associated with translational research.

Key Responsibilities

• 40%, PLANNING AND MANAGEMENT
• 40%, RESEARCH/SERVICE PROGRAMS, TRAINING PROGRAMS AND COMMUNICATION
• 20%, WEBSITE OVERSIGHT/UPDATES, MANAGEMENT AND EVALUATION

Department Overview

The California National Primate Research Center (CNPRC) is an Organized Research Unit which conducts interdisciplinary research programs on significant human health related problems where nonhuman primates are the animal models of choice. In addition to its major efforts in research, the CNPRC is also committed to its missions of teaching and service. The PI is faculty in the School of Medicine and thus includes responsibilities key to a range of School of Medicine/campus activities.

Position Information

• Salary or Pay Range: $75,000.00 - $135,600.00 /annual
• Salary Frequency: Monthly
• Salary Grade: 22
• UC Job Title: ADMIN OFR 3
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift Hours: Manager will advise
• Location: Davis, Ca
• Union Representation: No
• Benefits Eligible: Yes
• Hybrid/Remote/On-Site: On-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits and eligibility rules by visiting Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• For eligible roles, UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Position requires the performance of repetitive tasks and procedures for long periods of time and operating and maintaining equipment, and safely lifting and carrying up to 30 pounds.
• Tasks may be repetitive, requiring active movement at times.
• Work requires use of computers, use of keyboard and visual display monitors.

Work Environment

• TB screening and Measles vaccination or documentation of titer required.
• This position is subject to Medical Surveillance procedures and review in accordance with Federal and State Laws and Regulations and University Policy. -Work variable hours (early mornings, early evening, as needed), and occasional weekend depending on deadlines.
• This is an on-site position.
• California National Primate Research Center employees are directly or indirectly engaged in the performance of work on Federal or State contracts and grants as well as periodically come into contact with controlled substances; and are expected to abide by the UC Policy on Substance Abuse, the Federal Drug-Free Workplace Act of 1988, and the State Drug-Free Workplace Act of 1990.
• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

Special Requirements

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit:https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere