The Teaching & Learning Center Program Coordinator - CAMPUS ONLY RECRUITMENT

Please note:

This is a CAMPUS ONLY recruitment. Only current employees, or former employees with current Preferential Rehire rights will be considered for this position. Former employees with Preferential Rehire rights should apply through the external candidate gateway and identify themselves as such in their application to be considered for this position.

Current UCSC employees must apply to the job posting in the Internal Candidate Gateway. You can access the internal job posting at the link below (Internal Staff Applicants, Search Job# 89616); https://www.ucsc.edu/careers/

If you are a current UCSC employee and apply through the External Candidate Gateway, you will not be considered for this position.

Additional Scheduling Notes:

• From the Tuesday after Labor Day through June 18, Monday, Tuesday, and Thursday serve as the TLC's shared in-person anchor days.

• From Juneteenth through Labor Day, remote work is the default work arrangement, reflecting the reduced level of campus activity during the summer months.

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our website.

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INITIAL REVIEW DATE (IRD)

UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration. NOTE: Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 11-09-2026

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

Created to both honor and renew the university's longstanding tradition of outstanding teaching and bold educational experimentation, the Teaching & Learning Center (TLC) serves all members of the UC Santa Cruz teaching community. The TLC uses research and equity-minded practices to strengthen the culture of teaching, promote student success and equitable outcomes, and support teacher-leaders at UC Santa Cruz, a thriving minority-serving research institution. We collaborate with campus educators and other partners to inspire the exploration of innovative and accessible teaching practices and technologies that advance equity, foster deep learning, and increase student engagement.

More information can be found at: https://tlc.ucsc.edu/

JOB SUMMARY

The Teaching and Learning Center (TLC) Program Coordinator is an experienced administrative operations professional who provides administrative and operational support for all TLC programs, services, and events, as well as for center operations. The TLC Program Coordinator reports to the TLC Managing Director and supports programming across every TLC program area, including faculty development, graduate student and postdoctoral professional development, instructional design and media, and accessibility and instructional technology. This includes support for all staff who lead programs, workshops, learning communities, and other services. The Program Coordinator also provides administrative support to TLC executive leadership.

The position requires that the incumbent exercise discretion and independent judgment. The TLC Program Coordinator must be able to excel while working in a fast-paced environment with a wide range of staff and campus partners and often competing short- and long-term deadlines, and to prioritize requests across multiple programs. The TLC Program Coordinator is expected to determine methods and procedures on new assignments, and to leverage technology in ways that are aligned with TLC guidelines to create workplace efficiencies.

APPOINTMENT INFORMATION

Budgeted Salary: S87,191.75 - $104,182.85/Annually. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus / Hybrid

Union Representation: CX, Clerical & Allied Services

Job Code Classification: ADMIN OFCR 3 CX (004800)

Travel: Never or Rarely

JOB DUTIES

40% - Program & Event Coordination

• Provides coordination support for all TLC programs across every program area, working with all staff who lead programs, workshops, learning communities, and other services on timelines, registration, participant communications, participant tracking, materials, logistics, event setup and breakdown, and follow-through.
• Supports pilots and new initiatives designated as priorities by center leadership with the same level of coordination provided to established programs.
• Provides project coordination support, including building timelines, tracking tasks and deadlines, preparing meeting materials and notes, and following up on action items.
• Coordinates complex conferences, workshops, meetings, programs, and campus events, including scheduling, room booking, catering, travel logistics, pre- and post-travel forms, compensation processing for distinguished visitors and student employees, as well as tracking payment schedules.

35% - Administrative Operations

• Coordinates all center purchasing, including procurement, payment processing, vendor communication, and tracking orders and invoices.
• Provides budgetary support to the Managing Director, including tracking expenditures and fund balances, reconciling accounts, and preparing budget reports.
• Coordinates all center facilities and space needs, including keys and access, furniture and equipment, space reservations, and maintenance requests.
• Maintains center supplies, equipment inventory, and the TLC library.
• Maintains systems for file and document organization and contributes to standard operating procedures.
• Acts as the TLC safety coordinator.
• Recruits, hires, and supervises student employees working on a variety of specialized projects when needed.

15% - Communications & Website

• Supports center communications, including the Teaching Newsletter, campus announcements, and other outreach.
• Creates flyers, invitations, and other print and digital materials for TLC programs and events.
• Performs routine website updates and maintenance.
• Receives inquiries from the public and campus community, and responds to or directs them appropriately.

10% - Executive Support

• Provides administrative support to TLC executive leadership (Managing Director, Assistant Vice Provost for Educational Innovation, Faculty Director), including calendar and scheduling support, travel arrangements, and reimbursements.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and/or equivalent experience and/or training.
• Experience coordinating multiple programs and events simultaneously, including logistics, timelines, and participant communications.
• Organizational skills and the ability to prioritize requests from multiple staff with competing deadlines.
• Knowledge of budget, accounting, and purchasing processes, including experience with procurement or expense reimbursement.
• Solid knowledge of standard computing tools, including Google workspace and online databases with the ability to learn new systems quickly.
• Verbal communication skills with a diversity of communication styles and the ability to listen effectively.
• Interpersonal skills with the ability to work effectively with all levels of the organization and external constituencies.
• Orientation toward excellence in customer service.
• Effective written communication skills.
• Critical thinking and problem solving skills.
• Ability to act with discretion and use good judgment.

PREFERRED QUALIFICATIONS

• Experience providing administrative support in a higher education setting.
• Knowledge of University rules, regulations, and procedures for budget, purchasing, and personnel.
• Knowledge of UCSC systems, such as CruzPay, CruzBuy, and the student hiring systems.
• Knowledge of web content management systems, especially WordPress.
• Experience with project management software or tools.
• Experience creating print and digital materials using design tools such as Canva or Adobe InDesign.
• Experience providing calendar and administrative support to senior leaders.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Selected candidate must pass the employment misconduct disclosure process.
• Ability to work long periods of time at a computer with or without accommodation.
• The selected candidate will be required to work primarily on campus, with periods of remote work possible based on operational needs. If a hybrid work schedule is confirmed, the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement.
• This position requires the ability to report to campus to work in-person as operationally required, with reasonable notice as determined by your manager; travel expenses not covered.
• Must reside within the State of California.
• Ability to work occasional evenings and weekends as directed.
• Ability to travel to multiple work locations on and off campus.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.
• Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.

MISCONDUCT DISCLOSURE REQUIREMENT

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

• "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:
  • UC Sexual Violence and Sexual Harassment Policy
  • UC Anti-Discrimination Policy
  • Abusive Conduct in the Workplace

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

NOTICE OF AVAILABILITY

EEO/AA

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected categories covered by the UC Anti-Discrimination Policy.

It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.