Education Initiatives Project Specialist

The Crown Institute's research focuses on practices, programs, and policies that foster wellness among children and youth, families and caregivers, educators, and mental health and health providers. Scholars in multiple fields work together and in partnership with families, teachers, young people, and community members.

Project Management and Strategic Initiatives

• Provide project management for a portfolio of Education Initiatives projects and strategic initiatives, with assignments and priorities evolving based on the needs of the team and Institute.
• Develop and maintain project plans using backward planning and other project management approaches to establish and document project scope in collaboration with project leads and define timelines, milestones, results, roles and responsibilities, dependencies, and action items.
• Translate project goals and decisions into clear work plans and actionable next steps; track progress and follow up with team members and partners to ensure commitments and deliverables move forward.
• Establish and maintain project management systems, including Asana boards, project documentation, status tracking, and other tools that provide project teams and leadership with insight into progress, responsibilities, decisions, and upcoming needs.
• Coordinate projects across Education Initiatives team members, other Institute teams, university partners, vendors, contractors, and other collaborators, including work that spans curriculum, finance and administration, communications, technology, and external partnerships; ensure requirements, decisions, and results are effectively communicated across teams.
• Monitor project schedules, outputs, and dependencies. Anticipate upcoming needs and identify potential barriers or gaps. Work with project leads and partners to adjust plans and develop solutions as projects evolve.
• Develop and improve project workflows, templates, documentation, and organizational systems so that work is clearly organized, accessible to collaborators, and able to be implemented consistently across projects and partners.
• Provide project status updates, reports, and other documentation to Education Initiatives leadership and project partners as needed.

Education Initiatives Operations

• Manage complex scheduling and meeting coordination for Education Initiatives projects and programs, including scheduling across Institute leadership, project teams, university partners, vendors, and external collaborators; use an understanding of project priorities, deliverables, and dependencies to determine appropriate timing, sequencing, and participation.
• Coordinate meeting preparation, logistics, and follow-through, including developing agendas in collaboration with project leads, arranging space and technology, documenting key decisions and discussion, and translating meeting outcomes into clear action items, owners, timelines, and updates to project plans.
• Coordinate operational and logistical support for student- and employee-facing programs, including recurring Communities of Practice, research seminars, events, convenings, and other Education Initiatives activities; coordinate space and technology needs, food and supplies, participant communications, and on-site support.
• Coordinate domestic and international travel for Education Initiatives programs and participants, including flights, accommodations, ground transportation, itineraries, participant communications, and related logistics.
• Partner with the Institute's Finance & Personnel Team to coordinate contracts and agreements with vendors, contractors, community partners, and collaborating institutions, including required documentation and University approval processes; track contract status, invoices, payments, and other administrative milestones.
• Coordinate program-related financial and administrative transactions in partnership with the Finance & Personnel Team, including purchasing and procurement, travel reimbursements, vendor and contractor payments, student stipends, scholarships, and other program expenses; support tracking of project and event revenue and expenses.
• Maintain project and program information in relevant Institute databases, tracking systems, shared platforms, files, and records, ensuring information and documentation are accurate, current, organized, and accessible to appropriate team members.
• Participate in Institute-wide meetings, activities, and operational processes and collaborate with other Crown Institute teams to support shared priorities and effective cross-team workflows.

Program and Initiative Implementation

• Coordinate implementation of new and evolving Education Initiatives programs and projects, helping move initiatives from planning and design through launch and ongoing operation.
• Work with program staff and subject-matter experts to organize curriculum, program content, requirements, and supporting materials into clear and consistent structures that can be effectively implemented by university partners, vendors, and other collaborators.
• Coordinate technology implementation across program and curriculum teams and external technology partners; organize requirements, content, decisions, assets, timelines, and results to support effective development and implementation.
• Coordinate vendors, contractors, university partners, and other external collaborators supporting program implementation, including coordinating timelines, communicating project requirements, tracking results, coordinating needed information and approvals, and maintaining relevant project documentation.
• Develop and design project and program materials, including presentations, one-pagers, meeting materials, program documentation, and other digital or printed materials; collaborate with the Institute's communications team, designers, and other partners as appropriate.
• Coordinate program and project communications, including drafting and proofreading materials, gathering input from appropriate contributors, and managing review and distribution processes.

• This position follows the Crown Institute's hybrid work schedule and requires regular on-site work in Boulder, Colorado, with a minimum of two days per week in the office.
• This position requires occasional domestic and international travel.
• This position is not eligible for visa sponsorship now or in the future.
• Anticipated start date is January 18,2027.

The annual hiring range for this position is $65,500-$70,000.

• Bachelor's degree and 1+ years of relevant professional experience in project management, program operations, higher education administration, or a combination of related experience.
• An equivalent combination of education and/or relevant experience may substitute.
• Experience managing or coordinating complex projects and/or program operations involving multiple collaborators, timelines, results, and logistical or administrative requirements.

• Strong project management and organizational skills, with demonstrated ability to manage multiple concurrent priorities, timelines, and results and adapt as project needs evolve.
• Excellent attention to detail and ability to bring structure, organization, and follow-through to complex or evolving work.
• Strong judgment and problem-solving skills, including the ability to anticipate needs, recognize dependencies and potential barriers, and determine appropriate next steps.
• Outstanding written and verbal communication skills, including the ability to synthesize information, document decisions, and communicate clearly with internal and external partners.
• Strong interpersonal and collaboration skills, with the ability to coordinate effectively across individuals with different areas of expertise, roles, and organizational levels.
• Ability to thrive independently with moderate supervision, take initiative within the scope of the role, and recognize when to seek input, elevate issues, or engage additional partners.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, and demonstrated ability and willingness to learn new project management, administrative, and technology systems.
• Dedication to the mission and values of the Renee Crown Wellness Institute and interest in contributing to education initiatives that support the well-being of young people.
• Willingness to incorporate feedback and a dedication to continued learning and professional growth.

• Master's degree.
• 3+ years of experience in project management, program operations, higher education administration or a similarly complex education-focused organization.
• Experience working with undergraduate education programs, student-facing initiatives, or related academic programs.
• Experience coordinating complex scheduling and meeting logistics across multiple partners.
• Experience using Asana or other project management software.
• Experience coordinating complex domestic or international travel, events, programs, or convenings.
• Experience working with vendors, independent contractors, community partners, or other external collaborators, including related contracts, purchasing, reimbursements, or payment processes.
• Experience coordinating technology implementation or working across program/content teams and external technology partners.
• Experience organizing curriculum or educational content for implementation across programs, institutions, or digital environments.
• Experience with university administrative systems, including Concur or similar travel and expense management systems.
• Experience with Qualtrics.
• Experience writing or contributing to funding proposals.