Legal Office Administrator 1, OGC

Are you ready to take on a role where your organizational strength and judgment help to keep complex legal operations running smoothly? Become a Legal Office Administrator 1 with the Department of Environmental Protection (DEP) and play a key part in coordinating various legal and administrative tasks. Here, you will have the opportunity to help manage case files, prepare legal documents, and support attorneys as they handle important responsibilities. This position provides daily opportunities to problem-solve and contribute to a well-organized legal office. Apply today to begin a fulfilling career where your attention to detail makes a lasting impact!

This position supports attorneys and manages essential administrative responsibilities within the Bureau of Regulatory Counsel to ensure efficient legal operations. Within this role, you will oversee a range of activities such as budget support, procurement, human resources liaison functions, and office space utilization. As a Legal Office Administrator 1, you will perform the following duties:

• Legal Support: Organize case files, prepare legal documents, track deadlines, and assist with research and trial materials
• Document Management: Administer litigation holds, process filings, maintain records, and respond to information requests
• Office Operations: Coordinate daily administrative tasks, manage supplies, prepare reports, and recommend improvements to procedures
• Technology Use: Utilize Office 365 tools and other systems to support attorneys with information management and workflow needs
• Procurement Coordination: Monitor purchasing activities, review transactional operations, prepare vouchers, and ensure compliance with policies
• Confidentiality Practices: Handle sensitive information responsibly and maintain strict confidentiality in all interactions

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to 2 days per week, upon successful completion of the probationary period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of varied office management or staff work within a public or private legal office.

Additional Requirements:

• You must have at least one year of professional experience using Microsoft Office Suite software.
• You must have at least one year of professional experience formatting and filing legal documents.
• You must have at least one year of professional experience proofreading documents accurately, including the use of correct legal citations.
• You must have at least one year of professional experience managing large projects, such as exhibit preparation for multi-day trials or hearings.
• You must have at least one year of professional experience handling and maintaining confidential information.
• You must have knowledge of the principles and practices of legal office administration.
• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Professional experience interpreting, editing, and/or composing legal documents, including verification of transcript references cited in legal briefs
• Professional experience working with clients, opposing counsel, citizens, and/or court officials
• Training in and use of Westlaw or Lexis legal research tools and briefing aids

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.