Administrative Assistant III

Are you an exceptionally organized and proactive administrative professional ready to be the backbone of a high-performing team? Aquent is seeking a dedicated individual to join a prominent enterprise, where you will play a crucial role in orchestrating seamless operations and empowering key stakeholders. Your expertise will directly contribute to the efficiency of vital communications and the smooth execution of critical administrative functions, making a tangible difference every day.

Aquent is partnering with a large, established enterprise that plays a crucial role in its industry. This organization is committed to operational excellence and relies on robust administrative support to maintain its high standards and achieve its strategic objectives.

As a pivotal member of the team, you will serve as a central hub for information and communication, empowering executives and departments to operate seamlessly. Your keen eye for detail, organizational prowess, and ability to manage multiple priorities will directly influence the efficiency and productivity of the team, ensuring critical information flows smoothly and key initiatives stay on track. This is an opportunity to directly contribute to the smooth functioning of a dynamic environment and support leadership in achieving organizational goals.

Summary:

The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities:

* Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

* Prepare invoices, reports, memos, letters, financial statements, and other documents.

* File and retrieve corporate documents, records, and reports.

* Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

* Prepare agendas and make arrangements for committee, board and other meetings.

Skills:

* Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.

* Ability to work independently and manage one's time.

* Ability to keep information organized and confidential.

* Basic mentoring skills necessary to provide support and constructive performance feedback.

* Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Education/Experience:

* High school diploma or GED required.

* 5-7 years experience required.

* Experience working with executives highly preferred.

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**About Aquent Talent:**

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.