Executive Administrative Assistant

We are hiring an Executive Administrative Assistant for our Inside Sales Team. This role is fully remote; however, the ideal candidate will reside in Wisconsin or Minnesota in order to attend occasional onsite meetings as needed.

The Inside Sales Executive Administrative Assistant plays a critical role in supporting the success and efficiency of the Inside Sales organization. This position combines high-level administrative support with analytical and operational responsibilities, serving as a trusted partner to the National Inside Sales Manager and leadership team.

Key contributions include administering and validating commission and bonus calculations, ensuring accuracy and integrity in incentive reporting for Inside Sales Representatives and Call Center Managers, and delivering timely, data-driven insights through customized reporting. The role also acts as a central point of coordination for travel, meetings, and team events, enhancing productivity and engagement across the organization.

This position requires a proactive, detail-oriented professional who thrives in a fast-paced environment, demonstrates strong organizational and analytical skills, and can seamlessly balance confidential financial processes with executive support and team coordination initiatives.

Job Responsibilities

• Prepare payment documentation for Inside Sales Representative spiffs, incentives, and Call Center Manager bonuses using Cognos reports and vendor data. Prepare sales, commissions and spiff report for National Inside Sales Manager. Submit payment recommendations to executive management and HR for approval and processing and distribute finalized payment summaries to sales representatives.
• Plan and coordinate Inside Sales events and meetings by managing schedules, securing venues, arranging travel and logistics, communicating details to participants, and supporting biennial national meetings through award administration, vendor coordination, and budget/ROI tracking. Assist National Inside Sales Manager of annual and ongoing sales rep goals.
• Track the status of commission support plans, maintain performance tracking spreadsheets comparing actual sales to plan goals, and provide regular status reports to the National Inside Sales Manager and Call Center Managers.
• Prepare and submit monthly expense reports for Call Center Manager credit cards and National Inside Sales Manager Concur report; generate recurring sales reports for the National Inside Sales Manager; maintain sales rosters and ISR account base reports; onboarding new Inside Sales Representatives; support Inside Sales Representative assignment to clinic accounts as needed; assist with planning team events
• Support National Inside Sales Manager with Call Center Manager Annual Reviews and Forecasting

Supervisory Responsibilities
None

Job Requirements & Qualifications:

The requirements are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Qualifications

• High school diploma or equivalent (GED) is required
• 1-3 years administrative work experience is required
• A two-year (or four-year) degree in a business-related field is preferred
• Experience working with sales and commission data preferred

Knowledge, Skills and Abilities

• Strong verbal and written communication skills in English
• Proficient in Microsoft Outlook, Excel, and Word, with general Windows-based computer and data entry skills
• Experience with Cognos and Concur preferred
• Accurate and efficient 10-key/data entry abilities
• Skilled in creating, analyzing, and formatting reports
• Highly organized with the ability to prioritize, multitask, and manage projects effectively
• Detail-oriented with strong problem-solving and critical thinking skills
• Self-motivated and able to work both independently and collaboratively
• Demonstrates strong customer service and interpersonal skills

Mental & Physical Demands

• Regular interaction with people, team-player
• Attention to detail critical to ensure accuracy and completion of objectives
• Analytical ability
• Frequent deadlines may result in a fast pace of work and stress
• Continuous use of hands for writing and computer keyboard use
• Continuous use of a computer monitor requiring close vision
• Frequent use of a telephone - listening and speaking
• Ability to work at a desk throughout the day
• Occasionally lift/move up to 20 pounds
• Ability to work long hours as needs arise

Job duties and requirements may be subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of the minimum levels of education, experience and skills required to perform the essential functions of this job. The job description does not constitute a written or implied contract of employment. Midwest Veterinary Supply reserves the right to revise or change job duties and responsibilities as the need arises.

Equipment Used
Regularly uses typical office equipment including computer keyboard and terminal, telephone, printer, fax, and copier.

Work Environment

Work will be performed indoors in a relatively temperature-controlled climate where moderate heat, cold or humidity may be experienced. Work will typically be performed Monday through Friday. Working more than 40 hours per work week may be required. You may be required to work weekends during specified business meetings upon request. Business travel will be required and may require overnight stays and ability to travel by air.

Salary/Benefits:

We offer competitive pay and a comprehensive benefits package including Medical, Dental and Vision insurance, Life and Accidental Death & Dismemberment (AD&D) insurance, Short- and Long-Term Disability insurance, a 401k plan, paid holidays, and Paid Time Off (PTO). Our work environment is business casual, and we like to have fun with weekly relaxed dress days and regular events like holiday contests, cookouts, and employee appreciation celebrations.

About Us:

Midwest Veterinary Supply, Inc. (MVS) has provided quality service and merchandise to the veterinary profession since 1961. Our products are distributed from eight branches located in key geographic locations within our trade area. We take great pride in getting our orders out the same day as called in and having the product in the customer's hand the next day. MVS carries products and equipment from most major manufacturers. As we continue to grow, our goal will be, as it has always been, to provide the veterinary profession the very best in service along with quality merchandise at fair and competitive prices.

Midwest Veterinary Supply believes in providing equal employment opportunities for all employees and will not violate any law prohibiting discrimination for or against any employee or applicant for employment on the basis of any characteristic protected under local, state, or federal statute, ordinance, or regulation. To view applicable employment notices, please click here to visit our Careers page. California residents, click here to view the California Consumer Privacy Act Disclosure.

We will be accepting applications for this position until 6/12/2026.