New

Specialist, Disbursements

White & Case LLP
United States, Florida, Tampa
111 West Oak Avenue (Show on map)
Apr 28, 2026
Our Finance team is responsible for ensuring accurate financial operations and plays a crucial role in managing the Firm's financial health. Our team handles a wide range of financial activities including financial planning, budgeting, forecasting, taxation, partner compensation, payroll, treasury and cash flow management to support the Firm's strategic goals. We are responsible for inventory management including billing and collections, and analysis of client, matter and timekeeper profitability. We oversee statutory accounting and ensure compliance with financial regulations and standards. The Finance team also prepares financial statements, reports and analysis to provide insights into the Firm's financial performance. We work closely with other functions to monitor expenses, optimize financial processes and implement cost-saving initiatives. Through meticulous financial management and strategic planning, the Finance team ensures the Firm's financial stability and supports its growth objectives. Position Summary The Disbursement Specialist is responsible for ensuring the timely and accurate payment of all vendor invoices. The ideal candidate possess good fraud instincts and the ability to understand fraud strategies to ensure effectiveness of Risk Controls. The ideal individual is a well-rounded top performer who can be a key contributor in a high-energy growth environment. This person is well organized, detail oriented and has an analytical mindset while having the ability to learn and adapt to a changes. Duties and Responsibilities Daily management of vendor payments for multiple currencies and payment types here Firm offices world wide Ensure all payments are processed in accordance with Firm's intricate Grants of Authority matrix based on, locations, subsections and multi layered approvals, adhere to vendor terms and comply with the Firm's internal controls Manage centralized Global Disbursement email boxes for varying levels of requests including bank detail validation, banking compliance verifications, and requests for payment confirmations Research, reply & address all aspects of the payment process up to and including, incomplete banking details, returned wires, payment exceptions (Wire/ACH), EServe Messages and compliance verifications Responsible for stop check requests, check inquiries, daily Positive Pay file and monitoring and reporting on stale checks Coordinate/initiate interoffice funding transfers with Treasury Dept. and record in general ledger Ability to identify and research interest expense, fees, and pay downs/borrowing on banking websites in order to record these entries to the general ledger Ability to work with various banking software i.e. creating banking templates and adhoc reporting upon request Additional duties Detail-oriented thinker who thrives in a fast-paced environment Ability to define problems, collect data, establish facts, and draw conclusions Serve as a functional back up for each member of the Disbursement team Prioritize and handle multiple projects at once, particularly during month and year-end Qualifications Bachelor's Degree in Accounting, Finance or related discipline 3+ years of bank related functions, bank systems and software Proficient in the use of Microsoft Office Strong written and verbal English communication skills Ability to work independently, with minimal supervision Skilled team player with interpersonal skills and a track record of successfully working with cross-functional business stakeholders This role reports to Senior Manager, Finance Operations & Systems Equal Opportunities White & Case is committed to creating a fair workplace. It is our Firm's policy to recruit, employ, train, compensate, and promote without regard to race, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law. If you require assistance and/or adjustment to participate in our application and/or interview process, please email us. We will be happy to work with you. The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment. The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties. Note to Recruitment Agencies Our internal Recruitment team manages all aspects of lateral hiring. All agencies must have signed terms of business-specific to the relevant office-before submitting any candidates. CVs or applications sent directly to White & Case partners or employees will also not be considered formal introductions. If you have questions, please contact the relevant Recruitment team. We work with our preferred suppliers when engaging agencies.