HR/Payroll Coordinator

TITLE: HR/Payroll Coordinator

DEPARTMENT: Silvercrest

STATUS: Full time, Non-Exempt

SALARY: $28 - $29

MISSION STATEMENT:

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

KNOWLEDGE AND WORK EXPERIENCE:

• 2 - 4 years of experience in payroll processing, preferably for multi-state and/or remote locations
• 2 - 4 years of experience in Human Resources
• Working knowledge of employment labor laws, multi state preferred.
• Working knowledge of Microsoft Word and Excel programs
• Knowledge of UKG Software platforms and Payroll Processing, preferred.

QUALIFICATIONS/SKILLS:

• Proficient ability to perform computer payroll processing following best practices.
• Self-motivated, able to work with minimal supervision, adaptable.
• Demonstrated ability to handle confidential matters
• General office skills including typing, filing, correspondence and data entry
• General math and grammar skills
• Proficient written and verbal communication skills and ability to communicate effectively via telephone, email, and in-person.
• PC literate
• High School Diploma or equivalent

SCOPE OF THE POSITION:

The Silvercrest Management Department of The Salvation Army manages 35 HUD subsidized senior housing communities geographically dispersed throughout ten of the western states.

Responsible for UKG Payroll Processing, HR Administrative duties and light Accounting Administrative duties for Silvercrest properties across the Western Territory; prepare both reoccurring and custom UKG payroll reports; provide support for HR Manager related to HR and Benefit functions and perform general office duties associated with Human Resources; assist Accounting Supervisor with office duties and minor accounting functions.

SPECIFIC DUTIES:

Payroll (General)

1. Review timesheets and make corrections as needed.
2. Process pay data for Silvercrest employees on a timely and accurate basis.
3. Transmit Silvercrest pay data bi-weekly on a timely basis.
4. Compile and record employee time and payroll data.
5. Compute and post wages and deductions or prepare checks.
6. Check bi-weekly UKG reports for payroll accuracy, and report all potential problems to the HR Manager.
7. Assist with annual year-end reporting and "clean-up" for W-2 processing.
8. Notify and submit requests to HR Manager for manual checks to be processed by accounting.
9. Assist and train staff with UKG access as necessary.

Human Resources/Benefits

1. Performs a wide range of duties related to the maintenance and processing of personnel records and reports for Silvercrest employees, volunteers, and interns. This includes, but is not limited to processing new hires, benefits enrollment, performance management tracking, conduct reference checks, and terminations.
2. Process payroll and wage changes. Calculates any retro pay respectively.
3. Provides clerical and operations support to HR Manager.
4. Use Smartsheet tracker to track respective task and processes.
5. Complete I-9 forms, verify I-9 documentation and maintain I-9 files. Submits online investigation requests and assists with new employee, co-user, temp employee, and intern background checks.
6. Calculate final paycheck and vacation payout according to state law. Send out final paycheck and termination paperwork within specified timeframe.
7. Distribute/receive benefit packets for new employees.
8. Answer general questions from employees on benefits. Assist with annual open enrollment period

Reporting

1. Master UKG's Business Intelligence and UKG report writing program in order to provide reports to Silvercrest Management as needed.
2. Prepare standard reoccurring reports (i.e. deduction reports, employee rosters, overtime reports, etc.).
3. Develop custom reports in coordination and cooperation with Silvercrest Management.
4. Prepare payroll analysis as needed in response to the needs of Silvercrest Management.
5. Compile internal management reports from UKG reporting system.
6. Process Bi-annual Background Checks and Annual MVR checks via FirstAdvantage.
7. Assist with maintaining E-learning training platform.

General Office

1. Open incoming mail and distribute as necessary. Assist with outgoing mail and express packages.
2. Answer general questions for managers/employees regarding payroll and HR issues.
3. Maintain digital personnel files.
4. Assist with correspondence to/from Silvercrest Human Resources Department.

(Tasks 5-8 report to Accounting Supervisor)

1. Print operating bank statements and monthly reports for accountants.
2. File monthly accounting bank statements/journals/financials.
3. Perform light accounting functions, such as entries into Shelby Accounting software and excel spreadsheets.
4. Scan and save items associated with insurance accounting functions.

Other Duties as Assigned

PHYSICAL REQUIREMENTS:

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship will result.

• Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis.
• Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead.
• Ability to operate telephone.
• Ability to operate a desktop or laptop computer.
• Ability to lift up to 25 lbs. (usually file boxes).
• Ability to access and produce information from a computer.
• Ability to understand written information.

REPORTS TO: HR Manager of SILVERCREST MANAGEMENT DEPARTMENT