Events and Programming Coordinator, Berkeley Center for Law & Technology (6291U), Berkeley Law - #83807

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.

We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.

Departmental Overview

The UC Berkeley Center for Law & Technology (BCLT) is widely recognized as providing the nation's #1 program in intellectual property law. For more than 25 years, BCLT has been the focal point at the University of California, Berkeley, School of Law for teaching, research, convening, and student activities on issues at the intersection of law and technology. The mission of BCLT is to foster the beneficial and ethical advancement of technology by guiding the development of intellectual property law, information privacy law, and related areas of law and public policy as they interact with business, science, and technical innovation.

Established in 1995 with a focus on intellectual property, BCLT has expanded over the years to encompass privacy, cybercrime and cybersecurity, digital entertainment, biotech, telecommunications regulation, and many other areas of constitutional, regulatory, and business law that are affected by new technologies. As the focal point at the UC Berkeley School of Law for activities focused on the role of technology in society, we acknowledge and seek ways to further explore and address the intersections of technology, race, and justice.

BCLT is a center within the UC Berkeley Law School. Berkeley Law is known for its vibrant and engaged community of students and scholars who are committed to making a difference on problems of local, national, and global import.

Position Summary

Under general supervision, conducts comprehensive event coordination for BCLT programs and student events, encompassing communication, coordination, registration, implementation, and post-event reporting, including budget reconciliation. Ensures smooth-running, effective educational and networking events, recognizing and resolving potential and actual problems in a timely manner using tact, discretion, and political acumen. Proactively anticipates and resolves problems and conflicts.

Application Review Date

The First Review Date for this job is: 02/09/2026.

Responsibilities

Event Coordination:

• Assists with and/or executes all aspects of pre- and post-event coordination, identifying and helping to secure event locations, accommodations, parking/transportation, catering, and other vendors.
• Coordinates communications, monitors speaker and guest registration, and responds to speaker requests.
• Assists in processing event budgets, expenses, and reimbursements; identifies and resolves errors through timely reconciliation of post-event costs.
• Provides other event-related administrative support as needed.
• Supports the Director of Events and Engagement with reporting of event registration, attendance, and ROI, and other event metrics, as needed.
• Maintains a comprehensive events calendar, proactively identifying and resolving scheduling conflicts.
• Attends all events and provides comprehensive day-of operational support.
• Supports virtual events, when needed.
• Performs other duties as assigned.

Student Programming:

• Works directly with, and under the supervision of, BCLT's Executive Director to coordinate and execute BCLT's extensive calendar of student programming and events, including but not limited to:
• Organizing BCLT's numerous recruiting fairs, career mixers, and networking opportunities.
• Supports relationships with BCLT's sponsor law firm recruiters through regular communication and follow-up, to ensure firms' needs and expectations are being met.
• Providing reporting and feedback on activity and ROI, such as sponsor attendance.
• Promoting student events to the student community through usual channels- email, social media, printed material.
• Organizing the BCLT Certificate Program-curriculum outline, engagement, and awards ceremony.
• Providing guidance to student groups and facilitating student group activities.
• Supporting LLM programming, planning, and logistics.
• Coordinating the student handbook and law student resume book production.
• Fostering student engagement wherever possible.

Communications:

• Coordinates an array of communication strategies designed to engage students, faculty, alumni, current and future sponsors, and the broader BCLT community. Activities include, but are not limited to:
• Preparing written and visual materials.
• Creating targeted correspondences.
• Preparing and/or assisting in developing content for the website, B-CLE platform, and social media.

Student Workers:

• Works directly with student assistants to coordinate projects and facilitate administrative functions, including communications, program support, database updates, and reporting.
• Co-facilitates and co-conducts student assistant interviews and onboarding every semester.
• Delegates work and oversees the successful completion of projects and other day-to-day tasks as assigned.

Database Management:

• Contributes to the maintenance and reporting capabilities of BCLT's Salesforce and Monday databases, reporting on all outward-facing programs and related sponsor activities, and helping to maintain our customized database of contacts.

Required Qualifications

• Working knowledge of concepts, principles and practices of event planning and production and public relations.
• Solid organizational skills with demonstrated ability to prioritize and coordinate several projects simultaneously with demanding timeframes.
• Good judgment and effective decision-making and problem resolution skills, including the skill to recognize and deal effectively and appropriately with real and potential problem areas, including the skill to determine the issues/problems that need to be brought to the attention of higher level staff and/or management.
• Ability to work in a variety of groups, including but not limited to students, staff, faculty, general public, production personnel, technical operators and performing artists.
• Ability to work professionally under pressure and under tight deadlines ensuring excellent customer service support.
• Good computer skills, including proficiency with Microsoft Office, Google Suite, and video/audio conferencing platforms.
• Must be familiar and comfortable using Zoom.
• Detail-oriented and able to work rapidly and accurately under deadline pressure in an interrupt-driven environment.
• Demonstrated ability to work effectively and collaborate with individuals and groups from a wide range of backgrounds, experiences, and perspectives.
• Demonstrated commitment to fostering an inclusive and supportive environment that promotes collaboration and mutual respect among all members of the UC Berkeley community and its stakeholders.
• Must demonstrate strong interpersonal skills, including the ability to engage with and understand individuals from varied academic, socioeconomic, cultural, disability, gender, and ethnic backgrounds.
• Highly effective written and oral communication and interpersonal skills to successfully interact with a variety of constituents and present information in a manner that is appropriate for the needs of the audience.
• Excellent analytical skills, with the ability to think creatively to solve problems and develop solutions.
• Ability to work occasional evenings and early mornings to prepare for and attend events.
• Ability to be a self-starter, to take initiative and work independently as well as on a team.
• Ability to use discretion and maintain confidentiality at all times.
• Bachelor's degree in related area and/or equivalent experience/training.

Preferred Qualifications

• Working knowledge of and/or can quickly learn the campus, its programs, policies, mission, goals, objectives, achievements and infrastructure.
• Knowledge and/or experience with Salesforce or other CRM platforms.
• Demonstrated experience managing and planning events and outreach, including developing budgets, communication strategies, generating reports, tracking data and maintaining databases.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted hourly range that the University reasonably expects to pay for this position is $32.85 - $38.00.

• This is a 1-year, full-time (40 hours/week), contract appointment that is eligible for UC benefits with the possibility of extension.
• This is a non-exempt, biweekly-paid position.

How to Apply

• To apply, please submit your resume and cover letter.

Other Information

• This is not a visa opportunity. This position does not include sponsorship of a new consular H-1B visa petition that would require payment of the $100,000 supplemental fee.
• This position is eligible for up to 20% hybrid work. Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs, and are subject to change.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Misconduct

SB 791 and AB 810 Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.