Accounting Clerk

Essential Functions:

• Group billing/deposits/final balances. All catering functions must be paid 3 business days before function.
• Print banquet checks and check that they are posted to correct account daily.
• Print invoices for groups the day after departure and send them to Meeting Planners to review.
• Once reviewed make any changes needed and send to group contact.
• Check folio transfer report for any folios going to group transient AR accounts.
• Prepare invoices for any transient groups that have open folios daily.
• Set up new AR files.
• Handle Direct Bill applications.
• AR Aging and collections
• Elevon credit card lookups
• Pull drop safe, prepare Daily Deposits.
• Notify managers of any cashier shortages
• Count all hotel banks monthly.
• Organize Petty Cash Receipts for Reimbursements
• Upload Cash Handling and Bank Contracts.
• Research Chargebacks and answer them. Do any postings necessary for these.
• Maintain Gift Certificate Log.
• Tax exemptions-enter Profit Sage and upload.
• Upload Credit Meeting minutes.
• Check "skips" and "checked out", daily. Notify Front Office manager of any that need to be taken care of.
• Post Bonvoy invoice monthly.
• Any other duties assigned by Controller/ Director of Finance.