New

Staff Assistant II

Utah State University
Commensurate with qualifications and experience, plus excellent benefits
United States, Utah, Logan
Jan 23, 2026
Staff Assistant II Requisition ID: 2026-9808 # of Openings: 1 Location: US-UT-Logan Category: Administrative/Clerical Position Type: Benefited Full-Time Job Classification: Non-Exempt College: College of Arts & Sciences Department: Art & Design Advertised Salary: Commensurate with qualifications and experience, plus excellent benefits Overview Incumbents in the Staff Assistant II position perform a variety of administrative support and/or secretarial duties for the Department of Art + Design. The Staff Assistant II is distinguished from the Staff Assistant I in that incumbents in the II level are expected to possess the knowledge and experience to perform more complex and technical tasks. This classification may provide non-business support directly to faculty. This classification may train and guide less senior, hourly, and/or student employees. Responsibilities 40% Receptionist and Office Support Answer phone calls and route appropriately. Greet visitors. Sort mail- including picking up mail from Dean's office. Make copies, scan documents. Oversee surplus requests, facilities requests, and key orders and inventory. Oversee department equipment inventory. Oversee department classroom schedules. Take payments for lab supplies. Send donor Thank You's. Assist with department tours & recruitment efforts Keeper of central event calendar & event planning. 50% Faculty and Curriculum Support Work with Department Head and Head Advisor on class scheduling. Book classroom spaces on Coursedog. Undergraduate matriculations, authorizations, articulations, e-file, BFA. IDEA course evaluation system. Coursedog input curriculum changes and meet deadlines. Collect syllabi and office hours from faculty. Schedule department committee meetings. Schedule Tenure and Promotion meetings- schedule ombuds. Schedule models for classes Oversee Project Gallery Schedule Attend IDEA and Coursedog trainings. Liaising with advising on outreach efforts for the department. Update NASAD curricular tables. Oversee Independent Study contracts. Oversee and organize BFA applications. Organize faculty Role Assignments. 10% Event Support and Other Duties as Assigned Help setup for meetings and various department events. Qualifications Minimum Qualifications Two years of experience in an office setting or an associate/vocational training is required. Preferred Qualifications Familiarity with USU databases, processes, and procedures. Experience in and understanding and appreciation of the arts. Knowledge, Skills, and Abilities Skilled with computers and related software- Word & Excel. Skilled with basic office equipment, including printers, copiers, and telephone systems. Good organizational skills. Strong verbal and written communication skills. Demonstrated commitment to diversity, equity, and inclusion. Ability to handle sensitive and confidential business data and personal information. Ability to work without supervision. Knowledge of University policies and procedures. Excellent customer service skills. Takes initiative and works autonomously to manage tasks and responsibilities effectively. Required Documents Along with the online application, please attach: 1. Resume to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV" Document size may not exceed 10 MB. Advertised Salary Commensurate with qualifications and experience, plus excellent benefits ADA Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. College/Department Highlights University Highlights Founded in 1888, Utah State University is Utah's premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact. USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State's 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state. Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies' long-standing tradition of athletic and academic excellence is exemplified by recent Mountain West regular-season and tournament championships in women's volleyball, three consecutive Mountain West tournament titles in women's soccer conference championships, and a first-ever conference championship for gymnastics, reflecting USU's commitment to perseverance and achievement. Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university's ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu . updated 12/2025 https://careers-usu.icims.com/jobs/9808/staff-assistant-ii/job?in_iframe=1* Notice of Non-discrimination In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law. The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs non-discrimination policies: Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266 Title IX Coordinator Matthew Pinner, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266 Mailing address: 5100 Old Main Hill, Logan, Ut 84322 For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact: U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-4430eff95456b84a9821d0280b7488b1