Administrative Assistant

Summary

The Administrative Assistant provides essential support to ensure the smooth operation of an office or department. This role involves managing schedules, handling correspondence, organizing files, and assisting with various administrative tasks. The ideal candidate is highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Manson Construction Co. was founded in 1905 as a small pile-driving business supporting the early development of Seattle's waterfront. Today, Manson's legacy of quality marine services continues to grow at locations throughout North America. With more than 800 employees and a large fleet of equipment, Manson supports high-profile marine infrastructure and energy projects across the nation.

Manson Construction represents generations of people, families, and communities whose commitment to success, safety, and ingenuity aligns with our core values: Take care of people; Do the right thing; and find a better way. At Manson, we strive to create an engaging and respectful environment where employees can share their ideas. We recognize that our employees are Manson's number one asset and the reason why we continue to execute benchmark work in the marine construction and dredging industry.

Essential Duties and Responsibilities:

• Greet and direct visitors
• Handle incoming and outgoing mail and packages
• Maintain a clean and organized reception and common areas
• Manage conference room meetings
• Assist with planning employee engagement activities
• Manage office supplies
• Provide administrative support to other departments as needed
• Manage calendars, schedule meetings
• Professionally, handle phone calls, emails, and other communications
• Prepare reports, presentations, and other documents
• Maintain filing systems and ensure records are up to date
• Assist with expense reports, check requests, invoicing
• Support team members and executives with administrative tasks
• Process invoices

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• 2+ years of previous experience in administrative support role, construction industry preferred.
• High School Diploma or GED required, Associate Degree in business administration or related desired.
• Strong organizational and communication skills.
• Familiarity with office equipment (multi-line phone systems, printers, copiers)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook
• Valid Drivers License is required

Job Location

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is primarily based in office, working out of Anchorage, AK.

Benefits

Manson Construction offers our full-time employees a comprehensive and generous benefits package that is among the best in the industry. Our benefits package includes:

• 100% paid medical, dental, and vision plans for eligible employees and 80% paid for their families
• Paid Time Off (sick, vacation, and holiday)
• Generous Retirement Plan: Employees contributes 3% and Manson contributes 7%.
• Employee Stock Ownership Plan (ESOP)
• Annual discretionary bonus

Physical Demands

Minimal travel is required for this position. Position is primarily an office position, performs work at a desk. The employee is frequently required to sit for extended periods of time. Employee must be able to wear the personal protective equipment (PPE) in order to conduct job site visits (hard hats, personal floatation devices, safety glasses, gloves, safety-toed shoes, respirators, etc.), and be able to navigate stairs, ladders, gangways, and to board, work on, and disembark floating vessels and structures.

Manson Construction Co. is an Equal Opportunity Employer, including disability and veteran status. Manson is a Drug-Free Workplace.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to recruiting@mansonconstruction.com.