Marketing + Communications Coordinator

Position Overview

This roleis responsible forworking closely with both the marketing and communication teams. The primary focus is to provide support for various projects and tasks, ensuring that all efforts align with the overallobjectivesof the company. As a successful hire, you willanticipateneeds and manage multiple competing priorities including the creation, production, and maintenance of materials and schedules.

Prior work experience in administration, sales, or marketing is a plus. Effective written and verbal communication skills and a high-level of attention to detail are both important keys to success in this role

Key Responsibilities

Asset Management + Coordination

• Develop andmaintaina photography calendar that supports marketing and strategic initiatives. Source andpurchaseproject photography
• Organize andmaintainthe company's digital asset library, including photos, videos, and marketing collateral. Implement tagging, metadata, and taxonomy for discoverability.
• Ensure assets adhere to copyright, licensing, and internal policies.

Marketing Collateral + Brand Support

• Assistin updatingwebsite, brochures, one-pagers, and other marketing and communication materials.
• Support internal teamswith companywide and individual award submissions including identifying,schedulingandsubmitting.
• Support internal teams with the creation and formatting of branded templates and resources
• Assistin the maintenance of CRM database information, including contact information, project descriptions, resumes, subconsultant information, etc.
• Assistwith the overall management of the firm's digital business card platform. Manage business card orders and ensure error-free quality

Event + Campaign Coordination

• Provide logistical support for company events and trade shows including venue research and day of coordination
• Ship, track and inventory supporting materials for company events and trade shows

Market Research

• Research clients, market trends, and background information to contribute to fully understanding thelocal competitivelandscape.

Collaboration

• Work closely with marketing and communication teams members to support various projects and initiatives.

Administrative Support

• Provide general administrative support as needed to ensure smooth operations including calendar maintenance, scheduling, and project (proposal) closeout
• Update,monitorandidentifypotential project opportunities in conjunction with proposal team
• Maintain relationships with 3rd party vendors for various marketing needs (printing, photography, promotional items, etc.)
• Prepare, print, and mail a range of documents including proposals, presentations, and other materials
• Order, stock, and assess inventory of marketing collateral and supplies for print production
• Track and process invoices

Skills + Experience

• Education:Associate's degree in marketing, business, communications, or related field.
• Experience:0-2 years of experience in a marketing role or internship, ideally within the engineering or technical sector. Recent graduates with relevant experience or internships will also be considered.
• Skills:Strong communication(written, verbal, and copy-editing), organization,team-buildingand relationship management skills.Proficiencyin Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with marketing software (CRM systems, Adobe Creative Cloud, social media tools) is a plus.
• Time Management:Ability to manage and organize multiple marketing efforts simultaneously, with constant attention to detail
• Team Player:Collaborative attitude with a willingness toassistand learn from others.
• Strong interpersonal skills and the ability to work effectively within a team.

Work Environment + Physical Demands

The characteristics described below are representative of thoseencounteredwhile performing the essential functions of this position. When properly requested and whenfeasible(without undue hardship to the company), reasonableaccommodationswill be made to enable individuals with disabilities to perform essential job functions.

• Work will primarily be in an office setting with limited opportunities to be exposed to adverse environmental conditions.
• Workwill beprimarilyworkingwith fingers by picking, pinching, typing, and grasping often with repetitive motion.
• Must have visual acuity for viewing a computer screen, the ability to talk,hearand sit for extended periods of time.
• Must be able to carry, lift and push/pull up to 5 poundsfrequentlyand up to 30 pounds occasionally.
• Additionalphysical duties may berequiredas necessary.