Position Details
Position Information
| Recruitment/Posting Title |
Program Manager, (Communications and Special Events) |
| Job Category |
Staff & Executive - Advertising/Marketing/Public Relations/Communications |
| Department |
RWJ - Communications |
| Overview |
New Jersey's academic health center, Rutgers Biomedical and Health Sciences (
RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide,
RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. |
| Posting Summary |
Rutgers, The State University of New Jersey, is seeking a Program Manager (Communications and Special Events) for the department of Communications and Public Affairs at the Robert Wood Johnson Medical School.
Under the direction of the Associate Director of Marketing and Communications, this individual is responsible for oversight of the medical school's school-wide events, along with support of the communications and marketing functions, including management of the department's financial processes to facilitate the overall communications' effort in the four missions of Rutgers Robert Wood Johnson Medical School, and activities that increase awareness of Robert Wood Johnson Medical School and the related clinical enterprise of its health system partner,
RWJ Barnabas Health (
RWJBH).
Among the key duties of this position are the following:
- Manage planning and support of all events coordinated by the department, including but not limited to academic programs such as Match Day, Convocation and the White Coat Ceremony; community events, including medical school participation in Rutgers Day and Homecoming, as appropriate; groundbreakings, topping off ceremonies, and building grand openings; endowed lecture series; and joint events with the Strategic Marketing and Communications division of RWJBH and Robert Wood Johnson University Hospital; and assist with alumni events, as needed.
- Manage the department's budgetary and financial processes in support of the department's responsibilities to the medical school's four missions.
- Provide written articles for newsletter, magazine, website, and other print and digital publications related to Robert Wood Johnson Medical School and the future Rutgers School of Medicine.
- Coordinate projects, handle layout, design and distribution for fliers, programs, newsletters, and other collateral as assigned to promote events, the medical school, and clinical faculty affiliated with Rutgers Health and RWJ Barnabas Health Medical Group. Use tools such as Canva, Constant Contact, PowerPoint, Photoshop, and Microsoft Office software to create engaging designs and projects.
- Assist with website management and updates.
- Assist with coordination of photo shoots (e.g., headshot sessions, event photography) and video production, as needed.
- Supervises departmental student workers/interns.
|
| FLSA |
Exempt |
| Grade |
28S |
| Salary Details |
|
| Minimum Salary |
95926.000 |
| Mid Range Salary |
121346.000 |
| Maximum Salary |
146766.000 |
| Offer Information |
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. |
| Benefits |
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
|
| Position Status |
Full Time |
| Working Hours |
|
| Standard Hours |
37.50 |
| Daily Work Shift |
|
| Work Arrangement |
This position requires a fully on-site work arrangement. |
| Union Description |
MPSC - Legacy UMD |
| Payroll Designation |
PeopleSoft |
| Seniority Unit |
|
| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
ABP |
Qualifications
| Minimum Education and Experience |
- Bachelor's Degree, preferably in Marketing, Communications, Public Relations, Journalism, or related field, plus at least a minimum of four (4) years of previous experience, with special consideration for event planning experience.
- Equivalent education, experience, internships, and/or training may be substituted for previous experience.
|
| Certifications/Licenses |
|
| Required Knowledge, Skills, and Abilities |
- Demonstrated effectiveness in goal setting, project planning, budgeting, and organizational skills; and the capacity for managing and prioritizing multiple projects under tight deadlines is necessary.
- Excellent interpersonal and written communication skills are a must.
- Outstanding human relations skills and the ability to function in a team environment are required.
|
| Preferred Qualifications |
|
| Equipment Utilized |
|
| Physical Demands and Work Environment |
- Physical Demands: Standing, sitting, walking.
- Work Environment: Office Environment. Moderate Noise.
|
| Special Conditions |
|
Posting Details
| Posting Number |
26ST0118 |
| Posting Open Date |
|
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers Biomedical and Health Sciences (RBHS) |
| Home Location Campus |
Downtown New Brunswick |
| City |
New Brunswick |
| State |
NJ |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
Rutgers University
life insurance, employee discount
Jan 22, 2026