New

Office Administrator

Spectraforce Technologies
United States, South Carolina, Columbia
Jan 22, 2026
Role Name: Office Administrator Location: Columbia, SC 29201 Work Environment: Onsite Schedule: Mon - Fri, 9 AM - 5:30 PM Contract length: 3 months assignment with possible extension Job Summary: Manages office operations to include budgeting, vendor management, and event planning. Assists with statistical reporting and project administration. Responsibilities: 35% Maintains office services by organizing office operations and procedures, controls correspondence, designs filing systems, reviews and approves supply requisitions. Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement. Maintains the office condition and arranges necessary maintenance or repairs. Performs confidential administrative tasks and triages calls. Provides general support to visitors. 20% Keeps management informed by creating, reviewing, and analyzing special reports, summarizes information, and identifies trends. Completes confidential spreadsheets. Responds to data requests as needed. Forwards Department of Insurance and CEO inquiries and tracks for response. 20% Achieves financial objectives by preparing an annual office budget, scheduling expenditures, analyzing variances, and initiating corrective actions. Ensures that all items are invoiced and paid on time. 10% Liaises with facility management vendors including cleaning, catering, and security services. Manages contracts with office vendors and service providers. 10% Schedules meetings and appointments. Assists with travel arrangements. Maintains calendars and prepares meeting minutes. Plans in-house or off-site activities. Coordinates quarterly meetings, including obtaining/consolidating PowerPoints, coordinating refreshments, location, and setting up audio./video. Develops departmental org charts. 5% Assists in the on-boarding process for new hires as well as the exit process for employees leaving the department. Tracks and administers Kudos program. Required Skills: Strong organizational skills. Good judgment skills. Excellent written and verbal communication skills. Basic business math proficiency. Strong analytical or critical thinking skills. Excellent knowledge of business etiquette and letter composition. Required Software and Tools: Microsoft Office (Excel, Word, PowerPoint) Google Workspace (Docs, Slides, Sheets, Drive) Bill.com QuickBooks Online Monday.com project management Slack Video conferencing tools (Zoom, Teams) Adobe Pro Education: Required Education: Associate degree. OR, two years of job related work experience or a combination of education and experience equal to 2 years. Required Experience: 2 years of work related experience.