Administrative Assistant II

The Administrative Assistant reports to the Division Chief and will provide diverse and complex duties in support of the Division. S/he provides professional administrative support in the day-to-day operations of the division, relieving the Chief, Division Branch Chiefs and the Operations Coordinator of many administrative tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Prepare and/or edit organizational charts, memos and other general office documents and material as required.
• Must have strong MS Excel skills to produce monthly financial reconciliation reports depicting all obligations and expenditures of financial resources.
• Assist the Operations Coordinator with financial analyses to identify and resolve issues that impact the validity contained in the federal government's financial system.
• Utilize MS Excel spreadsheets to input d and generate performance measurement reports.
• Attend monthly meeting and capture and distribute minutes derived from the meeting.
• Prepare and/or edit divisional standard operating procedures.
• Oversee all aspects of travel to support the Division Chief to include coordinating all logistics and transportation needs and generation of government travel orders.
• Incumbent may draft course related cables, including fiscal cables, clearance cables, etc. utilizing the Government's cabling system, CableXpress.
• Generate reports depicting outcome and effectiveness following completion of task/meetings/etc.
• Compile weekly activities reports obtained from divisional personnel to develop the final Division report for review and approval by the Chief.
• Create and maintain electronic and hard copy centralized division files in areas such as the budget, equipment purchases requisitions, end-of-course reports, travel, and general correspondence.
• Provide project support and other administrative support as required
• Perform special assignments on request, providing substantive support and assistance to the Management team.
• Perform other related duties as assigned.

EDUCATION, EXPERIENCE & LICENSURE:

• Be a US citizen, and possess at a minimum, a Secret security clearance, with eligibility to obtain and maintain a Top-Secret security clearance.
• Bachelor's degree or five years of increasingly responsible administrative experience may be substituted for education. Professional certifications such as CGFM, CSA, or PMP are appropriate for some positions and can also substitute for a year of experience when applicable.
• Be highly organized and have excellent oral and written communication skills in order to interface with personnel and other government agencies at all levels.
• Ability to handle multiple tasks simultaneously.
• Ability to communicate effectively orally and in writing.
• Knowledge of office policies, practices and procedures.
• Demonstrate thorough knowledge of Microsoft applications (MS Word, PowerPoint). Solid Excel experience is a must.
• Experience working with dbases.
• Knowledge of basic accounting skills helpful.
• Ability to work independently.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system.

WORK ENVIRONMENT:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.

SUPERVISORY RESPONSIBILITIES:

None.

ADDITIONAL QUALIFYING FACTORS:

As a condition of employment, must pass a pre-employment drug screening, as well as have acceptable reference and background check results.

The Tatitlek Corporation gives hiring, promotion, training and retention preference to Tatitlek shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected veteran status or employment. We support and obey laws that prohibit discrimination everywhere we do business.