Assistant Director of Capital and Facilities Planning - School of Medicine

The Assistant Director assumes a leadership role in managing facilities and projects within the School of Medicine, with a specific focus on preserving and enhancing existing assets. The responsibilities include leading, managing, and coordinating staff, functions, and activities related to the facilities within the School of Medicine and general oversight of the school's facility assets. The objective is to foster collaboration across departments and work closely with Facilities Management (FM) and vendors to uphold high standards of facility care, appearance, and operational efficiency. In this capacity, the role works closely with and supports the Dean and Assistant Deans in advancing the school's mission and operational goals.

Key Responsibilities

Facilitate Facilities Planning and Execution:

• Oversee the planning, design, and execution of renovation and construction projects associated with the School of Medicine.

Facilities Capital Project Execution and Coordination:

• Work closely with Facilities Management to ensure that School of Medicine spaces are not only well-maintained but also create an environment that fosters collaboration and success. Serve as day to day liaison for all active renovation and new construction projects in the School of Medicine.
• Track MOU's for the School of Medicine space.

Budgeting and Resource Coordination:

• Partner with UVA Facilities Management to plan and oversee renovation and new construction projects, ensuring alignment with School of Medicine mission and standards.
• Prepare and administer budgets based on plans for repair work, and construction project goals.

Space Utilization:

• Strategically plan and manage spaces in ways that best meet the University's mission. This includes planning for office space, evaluating research space for best use and current standards, as well as applying expertise in design, access and technology to help us best steward the school's physical resources.
• Work in collaboration with departments to optimize space utilization, aligning it with the school's mission.

Personnel Management and Development:

• Provide guidance, direction, and support to the team across Space Management Operations to ensure effective operations and high-quality service delivery.
• Work with faculty to ensure space needs are met for departmental goals.
• Serves on school and institutional committees.

MINIMUM REQUIREMENTS

Education: Bachelor's Degree

Experience: At least seven years of experience. Relevant experience may be considered in lieu of a degree.

Licensure: None

Preferred Qualifications:

• Masters degree
• 10 years of progressively responsible management experience
• Experience in project development and execution, and the operation, maintenance, and construction of buildings.
• Project Management Professional certification.

Additional Knowledge, Skills, and Abilities:

• In-depth knowledge and understanding of strategic facilities planning, construction, and maintenance processes within a university setting.
• Familiarity with building systems, equipment, and technologies relevant to facility management.
• Strong leadership abilities to guide and oversee a team, including hiring, training, supervision, and mentorship.
• Ability to work in cross-collaborative teams.
• Familiarity with research facilities operations and compliance regulations.
• Proficient in resource coordination, budget administration, and strategic planning to ensure efficient facility management.
• Skills in managing renovation and construction projects, including planning, execution, and budgeting.
• Ability to oversee multiple capital projects, ensuring they are completed within specified timelines and budgets.

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Salary will be commensurate with education and experience. This is an exempt-level, benefited position. Learn more about UVA benefits. This position is based in Charlottesville, VA, and must be performed fully on-site.

About UVA and the Community

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Additional Requirements

Background checks and pre-employment health screenings will be conducted on all new hires prior to employment.

How to Apply

Please apply online, by searching for requisition number R0079815. Complete an application with the following documents:

• Resume
• Cover Letter

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants: Search and apply for jobs on the UVA Internal Careers website.

Reference Check Process

Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

Contact

For questions about the application process, please contact Jeremy Brofft, Senior Academic Recruiter at xmf9ad@virginia.edu.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.