We use cookies. Find out more about it here. By continuing to browse this site you are agreeing to our use of cookies.
#alert
Back to search results
New

CHIEF CONTRACT EXPEDITER

City of Chicago
$80,232.00/Year
United States, Illinois, Chicago
Oct 20, 2025
CHIEF CONTRACT EXPEDITER Job Number: 413909
Description

BID/JOB ANNOUNCEMENT

CHIEF CONTRACT EXPEDITER

Department of Family and Support Services

Number of Positions: 1

(additional vacancies possible pending budget approval)

Starting Salary: $80,232.00/Year

Applications for this position will be accepted until 11:59pm CDT on 11/03/2025

This position is open to the public and all current City employees covered under the City's collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled "Currently employed by the City of Chicago"

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Under general supervision, performs contract administration functions in an operating department, working with departmental managers to execute appropriate procurement and contracting methods for the purchasing of goods and services, e.g. commodities, work services, professional services, delegate agency contracts and liaising with the Department of Procurement Services (DPS) or Comptroller's Office to ensure compliance with procurement and contract processes.

ESSENTIAL DUTIES

* Coordinates purchasing functions within an operating department, working with and advising departmental staff on procurement procedures and requirements used in the competitive bid, request for proposal (RFP) and Request for Qualifications (RFQ) methods of procurement

* Acts as a liaison between operating department, the Department of Procurement Services (DPS) and other departments to facilitate all phases of the contract preparation process, preparing work plans and ensuring all components (e.g. DPS checklist) are completed

* Works with departmental staff in coordinating the preparation of required documents including identification of funding, scope of services, specifications, compensation structure and other required supplemental documents for submission, review and processing

* Participates as a member of evaluation committees in the review of final RFP and RFQ documents, the drafting of evaluation criteria and guidelines to review proposals, and the interviewing of potential suppliers/vendors

* Oversees the preparation and processing of delegate agency contracts (e.g., preparing award notices, gathering boilerplate documents, reviewing and tracking contract packages)

* Serves as a point of contact for delegate agencies, program managers and other department staff on matters related to contract development and processing

* Develop and implement procedures and provide technical assistance to delegate agencies to ensure compliance with grantor and City policies

* May participate on work teams to conduct fact based negotiations with RFP and RFQ respondents and drafts memorandum providing recommendations for the selection of bidders/vendors

* Coordinates the preparation and submission of departmental contract documents including the preparation of detailed specifications by users, contract documents and other information and support documents required by the Department of Procurement Services

* Assists in managing awarded contracts at the departmental level, maintaining communications with all parties involved to effectively monitor contracts for compliance with contract terms and conditions and to address and resolve any contract problems

* Performs or directs lower level staff (e.g. Contract Review Specialists) in monitoring contract expiration dates and preparing and processing contract modification forms for needed time extensions, vendor limit increases and price adjustments

* May supervise staff engaged in compiling contract packages for submission to the Department of Procurement Services or Comptroller's Office

* Provides information to vendors and the public regarding program requirements and the application process for disadvantaged, minority and women owned business enterprise (DBE/MBE/WBE) programs

* Oversees the maintenance of contract records and files and prepares reports on the status of departmental contracts, expenditures and related contract information

* Researches and maintains a list of vendors supplying goods and services needed by the department; maintains records of pre-qualified vendors and coordinates the preparation of task orders.

Location: Department of Family and Support Services

Address: 1615 West Chicago Avenue

Shift: Mon - Fri, 9:00am - 5:00pm

THIS POSITION IS IN THE CAREER SERVICE

Qualifications

Graduation from an accredited college or university with a Bachelor's degree, plus two years of work experience in the procurement of supplies, equipment or services, or an equivalent combination of education, training and experience.

Selection Criteria

This position requires applicants to complete an interview which will include a written exercise and/or a skills assessment test as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.

Preference will be given to candidates possessing the following:

* Bachelor's degree from an accredited college or university

* Previous experience developing Request for Proposals (RFPs) and Request for Quotations (RFQs)

* Previous experience drafting communications

* Previous experience managing multiple projects/initiatives

* Previous experience using Business Objects and Oracle/FMPS

* Proficiency using Microsoft Office software, i.e., Excel, Word, PowerPoint and Outlook

For Information on our employees benefits please visit our benefits website at: Click Here

For Information on our salary and title structure visit our classifications website at: Click Here

APPLICATION EVALUATION: Initial evaluation will be based on the information provided on the application and the documents submitted. Department of Human Resources staff will review applications after the final posting date. Staff will follow all required employment/hiring plan provisions, federal, state, and local laws, and collective bargaining agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience, the City of Chicago has adopted ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet the minimum qualifications and who are veterans of the Armed Forces of the United States, residents of Socio-Economically Disadvantaged Areas (SEDA), and/or Chicago Public School (CPS) high school graduates. These hiring preferences do not apply to bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. The learn more about our hiring processes click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Opportunity and Military Friendly Employer and Fair Chance Employer

City of Chicago

Brandon Johnson, Mayor

Job Posting : Oct 20, 2025, 1:57:16 PM | Closing Date (Period for Applying) - External : Nov 4, 2025, 5:59:00 AM
Salary : $80,232.00/Year Pay Basis : Yearly
Applied = 0

(web-c549ffc9f-b5mrm)