New

Administrative Associate - Institutional Advancement & UW Foundation

University of Wyoming
42,504.00-50,004.00
vision insurance, paid time off, paid holidays, sick time, retirement plan
United States, Wyoming, Laramie
Oct 11, 2025
Administrative Associate - Institutional Advancement & UW Foundation Join Our Campus Community! Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today! Why Choose Us? At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include: Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan. Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs . Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure. Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth. Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources. At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW's Benefits Summary . JOB TITLE: Administrative Associate - Institutional Advancement and UW Foundation JOB PURPOSE: As a member of the Administrative Services team, serve as the first point of contact for the UW Foundation while providing high-level administrative support to multiple directors. Under limited supervision, lead projects and support the operational, financial, and strategic planning activities of a large and complex unit. This role requires strong independent judgment, excellent service orientation, and well-developed management and interpersonal skills. Independently manage and coordinate complex administrative functions that significantly influence both internal operations and external relationships. ESSENTIAL DUTIES AND RESPONSIBILITIES: Independently oversee and perform complex administrative tasks that have a significant impact on operations within and beyond the unit or program. Provide direct support for directors and development officers including, but not limited to mailings, data entry, , report preparation, drafting correspondence, scheduling meetings, and coordinating events. Manage day-to-day office operations and administrative responsibilities. Coordinate and arrange travel logistics for directors, including planning, booking, and itinerary management. Provide project leadership; independently assist with directing the operational, financial, personnel and planning functions of a large/complex designated unit. Research, conduct or respond to complicated inquiries and situations relative to the designated unit or program; analyze and integrate statistical or other assistive data; prepare detailed reports and documentation. Serve as a liaison between directors, campus units, and external individuals/groups. Plan and support events such as symposia, conferences, and meetings, including agenda creation, speaker coordination, marketing, and post-event evaluation. Coordinate campus visits for high-level donors and corporate representatives; arrange catering and other logistical details for related events. Manage and track attendee lists for various meetings, conferences, and events. Draft, edit, and format written materials and assemble large scale mailings. Perform data entry, generate complex reports, and proficiently navigate various software platforms and databases. Maintain inventory and oversee supply ordering for the department. Communicate with donors and corporate contacts in person, by phone, and via email. Assist in the development or revision of departmental policies, systems, methods, and procedures; prepare related documentation including the design and implementation of computer programs, as appropriate. Track/reconcile receipts and invoices. Oversee management of department files and records; serve as primary resource person in interpreting policies and procedures. SUPPLEMENTAL FUNCTIONS: Serve on University or external committees representing supervisor or program, as directed. Attend meetings, conferences, and/or workshops as appropriate alongside other team members. Participate in performance-related goal setting and achievement to meet personal and organizational goals and objectives. Oversee/supervise interns and/or work study students. Other related duties as assigned. COMPETENCIES: Attention to Detail Quality Orientation Service Orientation Collaboration Independence Judgement MINIMUM QUALIFICATIONS: Education: Bachelor's degree in a related field OR equivalent combination of education and experience. Experience: 2 years progressively responsible work-related experience in an office or other professional setting. Required Licensure, certification, registration or other requirements: Valid driver's license with a motor vehicle record (MVR) compliant with the University Vehicle Use Policy . DESIRED QUALIFICATIONS: Strong Organizational and Project Management Skills Ability to manage multiple projects, calendars, and events simultaneously; plan and coordinate meetings, conferences, and communications efficiently. Excellent Written and Verbal Communication Ability to draft, edit, and proofread a range of written materials; communicate effectively and professionally with colleagues, donors, and campus partners. Independent Judgment and Decision-Making Capacity to make sound decisions, take initiative with minimal supervision, and assess situations in alignment with organizational goals and policies. Collaboration, Accountability, and Attention to Detail Commitment to maintaining high personal performance standards, teamwork, and exceptional accuracy in recordkeeping and administrative tasks. Proficiency in Office Software, Accounting, and Data Entry Demonstrate proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams, and Forms), along with experience in basic accounting practices and accurate data entry. REQUIRED APPLICATION MATERIALS: Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application: Cover letter Resume or C.V. Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position). This position will remain open until filled. Complete applications received by 10/30/2025 will receive full consideration. Due to a current system limitation, you may only be prompted to upload your resume/CV and a Cover Letter. To ensure your application is complete, we recommend you put all of your application materials into one file with your cover letter. However, if you're experiencing any issues in doing so, please send any additional application materials to recruit@uwyo.edu, and a recruiter will manually add them to your application packet. To help us process your application more efficiently, please include the 6-digit job ID number (located at the bottom of the job posting) in your email. WORK AUTHORIZATION REQUIREMENTS: The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position. WORK LOCATION: On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work on campus. HIRING STATEMENT/EEO: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email jobapps@uwyo.edu. ABOUT LARAMIE: The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website. Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado's Front Range and the metropolitan Denver area. Laramie's beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/ Job Identification: 253002 Apply Before: Job Schedule: Full Time Locations: 16th & Gibbon, Laramie, WY, 82071, US Posted Salary Range: 42,504.00-50,004.00 Schedule (Hours Per Week): 40 Travel: Yes, 10% To apply, visit https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/253002/?lastSelectedFacet=TITLES&selectedTitlesFacet=Part-Time+Worker%253BFaculty%252FAcademic%253BClassified+Staff%253BAdministrative%252FExecutive Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-a3231544824a2247bb366ff49c7fee8e