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Stewardship Coordinator

Loyola University Chicago

United States, Illinois, Chicago

Sep 05, 2025

Position Details

Job Title	Stewardship Coordinator
Position Number	8101033
Job Category	University Staff
Job Type	Full-Time
FLSA Status	Non-Exempt
Campus	Chicago-Water Tower Campus
Department Name	DEVELOPMENT & DONOR SERVICES
Location Code	DEVELOPMENT & DONOR SERVICES (03635A)
Is this split and/or fully grant funded?	No
Duties and Responsibilities	Reporting to the Senior Director of Donor Relations and Stewardship, the Stewardship Coordinator supports the Donor Relations and Stewardship Team within the Advancement Division. The Stewardship Coordinator is responsible for assisting with the internal and external administrative activities This Position supports a variety of activities under the scope of the Donor Relations and Stewardship Team including coordinating Donor communications and other projects to support the goals of the Department. DUTIES and RESPONSIBILITIES Prepares reports, drafts, and coordinates the production of personalized Gift acknowledgments and tracks relevant data within existing Advancement CRM. Provides support for Donor Services-related activities such as receipts, problem-solving, and Gift research Coordinates holiday-focused engagement with Donor groups through Thanksgiving and Christmas mailings and Gifts. Prepares reports, drafts, and coordinates the production of Tribute notifications and Pledge reminders to Donors and tracks relevant data within existing Advancement CRM. Ensures the timely execution of Condolence notes and related touchpoints. Builds strong and effective relationships with individuals and Departments throughout the Loyola community that provide or benefit from information used in Donor Relations efforts (e.g., Finance, University Faculty, University Marketing & Communications). Provides administrative support to other Team members in achieving the strategic goals of the Office of Donor Relations & Stewardship. Manages the Donor relations phone line and inbox in a timely and efficient manner with professionalism. Performs other related duties and special projects as required.
Minimum Education and/or Work Experience	Bachelor's Degree supplemented with two years' experience working in a fund-raising or nonprofit environment required, with a significant period of time spent executing Stewardship activities strongly preferred; or equivalent combination of education and experience in Donor Relations, Relationship Management or Communications.
Qualifications	Significant period of time spent executing Stewardship activities strongly preferred. Some familiarity with Salesforce Ascend, or equivalent CRM Donor Database Systems is preferred. Excellent organizational and Project Management skills. Excellent verbal and written Communication and Proofreading skills. Strong attention to detail for communications and complex processes Strong commitment to Customer Service. Ability to manage confidential information with discretion and tact. Flexibility and ability to adapt to new Programs in an emerging and changing environment. Able to work independently. Adept at navigating email, Internet, teleconferencing, electronic filing, and Microsoft 365 (Word, PowerPoint/Excel/Teams/SharePoint). Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Certificates/Credentials/Licenses	N/A
Computer Skills	Demonstrated knowledge of advanced computer systems, especially Database Management. Required "power user" knowledge of standard Windows and Microsoft applications such as Excel, PowerPoint, and Access. Adept at navigating email, Internet, teleconferencing, electronic filing, and Microsoft 365 (Word, PowerPoint/Excel/Teams/SharePoint).
Supervisory Responsibilities	No
Required operation of university owned vehicles	No
Does this position require direct animal or patient contact?	No
Physical Demands	Repetitive Motions
Working Conditions	None
Open Date	09/05/2025
Close Date
Position Maximum Salary or Hourly Rate	$27.68 /hr
Position Minimum Salary or Hourly Rate	$23.37 /hr
Special Instructions to Applicants	As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website at www.luc.edu/mission/. For information about the university's focus on transformative education, they should consult our website at www.luc.edu/transformativeed.
About Loyola University Chicago	Founded in 1870, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes-including Business, Law, Medicine, Nursing, and Health Sciences-Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation's top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world. Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here. Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University's Nondiscrimination Policy.
Quick Link for Posting	https://www.careers.luc.edu/postings/33828