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Executive Assistant & Project Manager

Alfred University
United States, New York, Alfred
1 Saxon Drive (Show on map)
Aug 27, 2025
Alfred University seeks a highly organized, proactive, and detail-oriented Executive Assistant and Project Manager to support the Vice President for Marketing and Communications and ensure the smooth operation of the Office of Marketing and Communications. This full-time role blends executive support with strategic project management and departmental coordination. The ideal candidate is a collaborative professional who thrives in a creative,fast-paced environment and has a strong background in project management tools like Asana. They will keep complex initiatives on track, facilitate team communication, and help maintain operational excellence. Rate:$28.00-$29.59; 35 Hours a week Responsibilities: Provide direct administrative support to the Vice President, including calendar management, travel coordination, meeting scheduling, note-taking, and expense reporting Serve as a point of contact between the VP and internal/external stakeholders Serve as part of the University's administrative council Assist with the preparation of reports, presentations, and departmental documentation Handle confidential information with discretion and professionalism Project Management: Oversee the day-to-day workflow of the Office of Marketing and Communications across multiple creative projects and internal "client" accounts Manage project timelines, deliverables, and team coordination using Asana, ensuring initiatives stay on schedule and within scope Coordinate between content, design, and strategy team members to support creative execution across campaigns, web updates, publications, and digital media Serve as a primary point of contact for select stakeholders or departments-scheduling meetings, tracking approvals, and ensuring alignment on expectations and goals Support campaign planning, launch schedules, and reporting cycles for both internal and university-wide initiatives Anticipate bottlenecks, proactively identify solutions, and maintain a calm, strategic approach under pressure Help refine internal project workflows, systems, and communications for greater clarity and efficiency Qualifications-Education & Experience, Knowledge, Skills & Abilities: Bachelor's degree required; degree in marketing, communications, business administration, or a related field preferred 3-5 years of experience in administrative support, project coordination, or marketing operations, preferably in higher education or a creative environment Proven experience with project management software (Asana preferred) Excellent time management, communication, and organizational skills Strong ability to manage competing priorities and work cross-functionally with diverse teams Proficiency with Microsoft Office and comfort with digital tools and platforms Detail-oriented, proactive, and solutions-focused, with a high level of professionalism and discretion Physical Demands & Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals withdisabilities to perform the essential functions. About Alfred University: Lighting the way for students since 1836 ."We've always been a place for makers, especially those who make the future. Our commitment to independent thinking, creativity, academic rigor and community have made us a unique kind of leader since 1836." Alfred University (AU) was founded on principles of social justice in 1836 by liberal, independent thinkers who placed high value on education for all citizens. The University has retained and built upon the strong values of its founders, developing as an institution of national and international renown that is responsive to the needs of contemporary society while remaining consistent with the spirit of its origins. Alfred University is the second oldest coeducational college in the United States as well as one of the earliest nineteenth century colleges to have enrolled African American and Native American students. It has a long-standing history of educating socially conscious students who make a dierence in their professions and their communities. Over the course of the twentieth century, Alfred University evolved into a complex institution oering a full range of programs in the liberal arts and sciences, art and design, engineering, business, education, counseling, and school psychology to its nearly 2,000 undergraduate and graduate students that live, learn, and play on a 232-acre campus located in an idyllic, creative valley in Western New York. To learn more, visit alfred.edu. Alfred University actively subscribes to a policy of equal employment opportunity, and will not discriminate against any employee, student or applicant because of race, age, sex, color, sexual orientation, gender identification or expression, physical or mental disability, religion, ancestry or national origin, marital status, genetic information, military or veteran status, domestic violence victim status, criminal conviction status, political affiliation or any other characteristic protected by applicable law.