Office Manager

The Office Manager plays a vital role in the daily operations of the Student Advising Center, providing high-quality administrative and clerical support to ensure the smooth and efficient functioning of the office. This position serves as the first point of contact for students, faculty, staff, and visitors. Offering a welcoming, professional, and helpful environment. The Office Manager is also an integral part of advisor reassignments, ROAR (summer orientation) coordination, and the management of Champ's Kitchen (office pantry). They help maintain an organized, clean, and well-stocked office space, supporting both staff and student needs.

Administrative & Clerical Support
o Serve as the primary front-desk contact, greeting visitors, answering phones, responding to emails, and directing individuals to appropriate University resources.
o Manage and maintain office files, records, and databases with accuracy and confidentiality.
o Prepare, edit, and format documents, spreadsheets, and presentations as needed.
o Collaborate with academic departments to update advisee lists and make changes to Student Advising Center advisor caseloads.
o Process mail, maintain office supply inventory, and ensure the office is clean, organized, and fully stocked.
o Coordinate meeting logistics, including room reservations, agendas, and minutes.
o Assist with departmental communications, including creating and sending mass messages to students on behalf of staff.
* Champ's Kitchen (Office Pantry) Management
o Oversee daily operations of Champ's Kitchen, ensuring it remains tidy,
organized, and welcoming for staff, faculty, and students.
o Monitor pantry usage, track inventory, and restock items as needed.
o Coordinate ordering of pantry supplies in line with budget and usage trends.
* Event & Program Support
o Assist with planning and logistics for Student Advising events, including ROAR (summer orientation) and other student programs.
o Support communications, coordination, and scheduling for workshops, presentations, and events.
o Collect and track attendance data for events; maintain accurate records for End-of-Semester reporting.
o Help prepare materials, mailings, and promotional items for events and programs.

* High School Diploma or GED required
* Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); SharePoint experience preferred
* A welcoming, can-do attitude and a professional presence
* Strong organizational skills, attention to detail, and ability to manage multiple tasks and deadlines
* Enthusiasm for working with students and colleagues, with a focus on delivering outstanding customer service.

We inspire success by working together to provide meaningful, personalized service in a spirit of excellence. SXU seeks candidates that deliver value-added services in a responsive, collaborative, effective, and respectful manner.

The University is committed to diversity and encourages applications from individuals with a wide variety of backgrounds and experiences. Saint Xavier University affirms its position as a Catholic institution, inspired by the heritage of the Sisters of Mercy, and asserts its rights to employ persons who subscribe to the mission, vision and core values of the University.

Saint Xavier University is an Equal Opportunity Employer that makes all decisions regarding recruitment, hiring, promotions and all other terms and conditions of employment without discrimination on the grounds of race, color, creed, sex, religion, national or ethnic origin, age, physical or mental disability, veteran status or other factors protected by law. Hiring decisions will be based on the bona fide occupational qualifications of each applicant.