Senior Marketing and Proposal Specialist

Do you want to build an impactful career to change the world for the better?

Geosyntec has an exciting opportunity for a Senior Marketing and Proposal Specialist in one of our California offices, or the opportunity to work remotely. The Senior Marketing and Proposal Specialist will work directly with technical leads and the regional marketing team. The Senior Marketing Specialist will develop compliant, comprehensive, and compelling submittals (proposals and opportunity-specific statements of qualifications (SOQs)) for the Southwest Region. The Senior Marketing Specialist will be responsible for managing, scheduling, editing, and producing proposals, opportunity-related SOQs, project descriptions, resumes, and other marketing materials in accordance with Geosyntec's policies, government regulations and copyright laws. Work requires the exercise of considerable initiative and independent judgment. Experience with public agency proposals and a track record of coordinating large and diverse subconsultant teams is desired.

This position allows for remote, hybrid, or in-office work, with a preference for candidates in the Pacific time zone who can occasionally travel for on-site collaboration. Flexibility is essential, as occasional overtime, including evenings and weekends, may be required to fulfill job responsibilities.

Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.

We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family.

To Learn More Visit: http://www.geosyntec.com/careers/

Proposal & Pursuit Leadership

Lead and coordinate all aspects of competitive proposal and SOQ preparation-from initial planning and content development through production and on-time delivery;
• Own proposal schedules, facilitate kickoff meetings, and keep technical contributors on track; escalate issues thoughtfully when needed;
• Lead or advocate for Go/No-Go discussions, preparing and pre-filling decision matrices with relevant data such as client history, capacity, and prior debrief notes;
• Draft and refine key proposal sections, including cover letters, introductions, win themes, project experience, and team structure narratives;
• Apply advanced layout and design skills in Adobe InDesign to customize templates, integrate graphics, and ensure a polished final product;
• Plan for visual storytelling early in the pursuit process; collaborate with graphics teams to incorporate charts, infographics, and imagery that enhance client messaging;
• Maintain responsibility for proposal compliance, formatting, QA/QC, and delivery logistics;
• Participate in and help facilitate client and internal debriefs to gather feedback and improve future submittals;
• Assist in preparing for and designing client interviews and presentations, ensuring consistency with pursuit themes and client drivers;
• Review content from the client's perspective and provide actionable feedback to project teams to improve clarity and impact.

Collaboration & Communication

• Build strong working relationships with seller-doers, project managers, and regional technical leaders;
• Help connect technical staff across regions and disciplines to support pre-positioning and active pursuits;
• Serve as a peer mentor to other marketing staff, sharing best practices and lessons learned.

Process Development & Content Management

• Maintain and improve systems to track pursuit activity, award outcomes, proposal content, and visual assets;
• Assist in the evaluation and improvement of marketing tools and processes, sharing recommendations with leadership;
• Support the upkeep and accuracy of core marketing collateral including resumes, project descriptions, and boilerplate libraries;
• Help identify gaps or outdated content and collaborate with project managers and subject matter experts to fill them;
• Develop branded flyers, brochures, and statements of qualification to support targeted BD initiatives;
• Draft or approve news announcements and internal/external communications in coordination with marketing leads.

Market Research & Campaign Support

• Conduct client, market, and competitor research to inform pursuit strategy and business development planning;
• Analyze findings and present summaries to technical and marketing leadership as needed;
• Support targeted marketing campaigns, including post-campaign debriefs to evaluate impact;
• Assist with developing and submitting award nominations, ensuring compliance and messaging quality;
• Contribute to special projects, research efforts, or firmwide initiatives as assigned;
• Collaborate with corporate marketing, HGAs, and MPCD teams as needed to ensure alignment and support.

• A Bachelor's degree in Marketing, Communications, Journalism, Business, or a related discipline and at least six (6) years of progressive professional experience in the AEC industry (Architecture, Engineering, Construction), or at least ten (10) years of directly related experience is required or any equivalent combination of experience and training that provides the knowledge, skills and abilities to perform the responsibilities of the position. (required)
• Progressive professional experience performing increasingly complex and varied project assignments in leading proposal teams. (required)
• Working knowledge of Microsoft Office programs (Excel, Outlook, PowerPoint, Word) and Adobe InDesign experience. (required)
• Ability to manage multiple deadlines and possess exceptional planning, organizational, writing, and formatting skills. (required)
• Proficiency in comprehending, evaluating, and interpreting various marketing, technical, and business documents. (required)
• Proficient in crafting marketing materials and correspondence that are articulate, well-structured, effectively convey the intended message, and enhance brand recognition. (required)
• Ability to create effective presentations and respond to inquiries from internal and external clients. (required)
• Ability to write in a marketing and/or journalistic manner. (required)
• Excellent organizational, time management, and prioritization skills. (required)
• Ability to adapt to different communication styles and thrive in a client deadline-driven work environment. (required)
• Conscientious and flexible, with a strong work ethic and team player attitude. (required)

This opportunity will be posted for at least five days. Below are the potential compensation ranges that we in good faith believe are applicable for this role at the time of this posting and are only applicable for jobs to be performed in the specified location(s) below. The typical base salary range for this position is just one component of Geosyntec's total compensation package for employees. Actual compensation will be determined based on education, experience, skill set and location.

• Minimum Salary: $91,475/year / Maximum Salary: $119,755/year (California)

We offer a comprehensive benefits package including, paid holidays, vacation, sick, and personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible employees.

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