Document Management and Records Specialist (Part-time)

Requisition Id15042

Overview:

We are seeking a Document Management and Records Control Specialist who will focus on a combination of administrative tasks in support of business operations and performance improvement. This position will ensure effective processing, maintenance, retrieval, and dissemination of electronic records in alignment with document and records management policies and procedures. This position resides in the Transportation and Waste Management Division (TWMD), Environmental Safety Health and Quality (ESH&Q) Directorate at Oak Ridge National Laboratory (ORNL).

Major Duties/Responsibilities:

• Collaborate with SMEs to compile data, and prepare spreadsheets, procedures, forms, reports, plans, and presentation materials.
• Serve as the division's Document Control Officer, coordinating the management and control of procedures, forms, plans, and other documents using approved systems.
• Support records management activities, ensuring proper maintenance, retrieval, and dissemination of electronic files.
• Manage documentation and information using ORNL systems, including:
  • Enterprise Document and Record Management (EDRM)
  • Assessment and Commitment Tracking System (ACTS)
  • Standards-Based Management System (SBMS)
  • SuccessFactors
  • SharePoint
• Assist with SharePoint site maintenance and updates.
• Assist with divisional administrative duties.
• Create, update, and maintain electronic files.
• Deliver ORNL's mission by aligning behaviors, priorities, and interactions with our core values of Impact, Integrity, Teamwork, Safety, and Service. Promote equal opportunity by fostering a respectful workplace - in how we treat one another, work together, and measure success.

Basic Qualifications:

• High school diploma with a minimum of 2 years of administrative experience with strong knowledge of office practices and procedures.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat.
• Ability to collect, organize, and compile varied data into reports, plans, and presentations.

Preferred Qualifications:

• Experience with ORNL's systems, including ACTS, EDRM, and SuccessFactors.
• Excellent interpersonal, teamwork, computer, oral and written communication skills, and the ability to adjust to changing priorities
• Motivated self-starter with the ability to work independently and to participate creatively in collaborative teams across the laboratory.
• Ability to function well in a fast-paced research environment, set priorities to accomplish multiple tasks within deadlines, and adapt to ever changing needs.

About ORNL

As a U.S. Department of Energy (DOE) Office of Science national laboratory, ORNL has an impressive 80-year legacy of addressing the nation's most pressing challenges. Our team is made up of over 7,000 dedicated and innovative individuals! Our goal is to create an environment where a variety of perspectives and backgrounds are valued, ensuring ORNL is known as a top choice for employment. These principles are essential for supporting our broader mission to drive scientific breakthroughs and translate them into solutions for energy, environmental, and security challenges facing the nation.

ORNL offers competitive pay and benefits programs to attract and retain individuals who demonstrate exceptional work behaviors. The laboratory provides a range of employee benefits, including medical and retirement plans and flexible work hours, to support the well-being of you and your family. Employee amenities such as on-site fitness, banking, and cafeteria facilities are also available for added convenience.

Other benefits include the following: Prescription Drug Plan, Dental Plan, Vision Plan, 401(k) Retirement Plan, Contributory Pension Plan, Life Insurance, Disability Benefits, Generous Vacation and Holidays, Parental Leave, Legal Insurance with Identity Theft Protection, Employee Assistance Plan, Flexible Spending Accounts, Health Savings Accounts, Wellness Programs, Educational Assistance, Relocation Assistance, and Employee Discounts.

If you have difficulty using the online application system or need an accommodation to apply due to a disability, please email: ORNLRecruiting@ornl.gov.

This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.

We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.

If you have trouble applying for a position, please email ORNLRecruiting@ornl.gov.

ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply. UT-Battelle is an E-Verify employer.