Part time Operations Assistant, Administrative

Lebanon, NH
Dartmouth Health

Epidemiology is seeking a detail-oriented Operations Assistant who will play a pivotal role in enhancing our department's operations and culture. This position offers a unique opportunity to work closely with faculty, staff, and diverse internal and external stakeholders, ensuring smooth operations and effective communication.

* Excellent verbal and written communication and interpersonal skills.

* Ability to work effectively, independently, and as a member of a team.

* Willingness and ability to exercise judgment and initiative and to interact with a diverse set of faculty, personnel, and outside agencies in a professional manner.

* Flexibility and openness to change.

* Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities.

* Attention to detail and accuracy.

* Ability to maintain and foster condentiality.

* Prociency in SharePoint, Microsoft Oce, Zoom, Slack. and other computer software.

* Willingness and ability to learn additional computer applications.

Proficiency in SharePoint, Microsoft Office Suite, Zoom, Slack, and other relevant software, along with a willingness to learn new applications as needed.

Dartmouth College systems experience.

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

* Assist with faculty searches, promotion packages, and new appointments & renewals, visitors, and Visa's for faculty and non-faculty academics.

* Adds new positions to DORR and sees through to posting in collaboration with GHR

* Submits PAs for new hires and terminations

* Coordinates department activities such as faculty meetings, departmental committee meetings, visitors, education seminars and events, faculty searches, interview processes, workshops, and department events .

* Assists with nancial transactions including travel, purchasing for the department, and events.

* Manages department distribution lists and other key department management and communication

* Manages checklists and the new hire onboarding process for the Ops Team's responsibilities

* Complete annual space planning survey

* Serves as the contact person and interacts regularly with diverse internal and external constituents and staff members and conveys information on behalf of the department to the Dean's oce; retains condentiality and discretion.

* Prepares a wide variety of materials such as correspondence, draft letters, committee minutes and reports, handouts, and agendas; proofreads to ensure accuracy.

* Manages, plans, and coordinates the department website, news, and calendar

* Manages department email and triages content.

* Maintains SharePoint les and department databases, following records retention procedures.

* Serves as a resource for departmental communications, i.e., maintains department technology, website, calendar & email

* Documents processes via SOPs