Administrative Assistant

About Team / Role

We are seeking a highly organized and motivated Administrative Assistant to provide comprehensive support to our Health & Benefits Tech at WEX. This role requires a proactive individual with exceptional communication and interpersonal skills, a strong ability to prioritize tasks, and a keen eye for detail.

How you'll make an impact

Executive Support:

• Manage calendars for the SVPs and VPs, scheduling meetings, appointments, and travel arrangements.

• Prepare and edit correspondence, presentations, and reports.

• Maintain confidential files and records.

• Coordinate and manage expenses and reimbursements.

• Provide general administrative support, including ordering supplies, and coordinating maintenance requests.

Event Coordination:

• Assist with the planning and execution of in-person events for the Dallas, Bay Area, and Chicago hubs, including team meetings, client events, and company-wide gatherings.

• Coordinate event logistics, such as venue selection, catering, and A/V equipment.

• Manage event registration and communication with attendees.

• Provide on-site support during events.

• Track event budgets and expenses.

Experience you'll bring

• Proven experience as an administrative assistant or in a similar role.

• Strong organizational and time management skills with the ability to prioritize tasks effectively.

• Excellent written and verbal communication skills.

• Proficiency in Google Suite.

• Ability to work independently and as part of a team.

• Ability to maintain confidentiality and handle sensitive information with discretion.

• Experience with event planning and coordination is a plus.