Executive Assistant to the Vice Chancellor for Strategic Enrollment and Student Success

Position Details

University of Colorado | Denver

Official Title: Executive Assistant

Working Title: Executive Assistant to the Vice Chancellor for Strategic Enrollment and Student Success

FTE: Full-time

Salary Range: $67,412 - $74,508

Position # 00635839 - Requisition #37158

Join the University of Colorado Denver

About the University of Colorado - Denver
Millions of moments start at CU Denver, a place where innovation, research, and learning meet in the heart of a global city. We're the state's premier public urban research university with more than 100 in-demand, top ranked bachelors, master's, and doctoral degree programs. We partner with diverse learners-at any stage of their life and career-for transformative educational experiences. Across seven schools and colleges, our leading faculty inspires and works alongside students to solve complex challenges and produce impactful creative work. As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $800 million. To learn more about how CU Denver helps learners meet their moment, visit ucdenver.edu.

Job Description

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The Strategic Enrollment and Student Success (SESS) division comprises more than 200 dedicated staff and faculty who support the educational outcomes of CU Denver's students. Working in partnership with our schools and colleges, the division provides a wide range of student services and supports, including admissions, advising and mentoring, tutoring, health and wellbeing, career and experiential learning opportunities, housing and dining, recreation and club sports, student leadership programming, and other offerings that are essential to a successful academic and co-curricular journey. We continuously strive to prioritize accessibility, affordability, and belonging and offer tailored educational experiences that meet the unique needs of our students.

The Executive Assistant will provide administrative, operational, and technical support to the Vice Chancellor for Strategic Enrollment and Student Success. Coordinate day-to-day activities of the Vice Chancellor, managing a broad range of inquiries and assignments. The position possesses project management skills, effective analytical, problem-solving, and multitasking skills, works well in a dynamic and fast paced environment, and can manage complex and concurrent tasks. The position exercises initiative to achieve goals and objectives, maintains confidentiality and establishes and maintains positive working relationships. The executive assistant works on the CU Denver Campus.

Executive Assistant:

What you will do:

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  Serve as the initial point of contact for the Vice Chancellor, using diplomacy to appropriately answer or refer questions.

  
  
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  Provide assistance and administrative support to the Vice Chancellor.

  
  
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  Coordinate and manage the calendar for the Vice Chancellor, determining appropriateness of meeting requests, length and locations of meetings, suggested meeting invitees, and prepare meeting overview document.

  
  
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  Respond in a timely manner to all requests from various sources, both internal and external, for the Vice Chancellor's time.

  
  
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  Responsible for updating professional membership contact information with various associations and renewing annual memberships.

  
  
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  Process and approve office supplies and equipment orders and handle equipment maintenance for the Vice Chancellor.

  
  
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  Develop and maintain office records including routine correspondence/materials and sensitive and confidential employee information.

  
  
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  Develop positive working relationships and provide back-up support for other administrative functions in SESS.

  
  
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  Help maximize the effectiveness of the Vice Chancellor's office by managing projects and deadlines. This position will have responsibility for various projects as specified by the Vice Chancellor.

  
  
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  Coordinate the Vice Chancellor's travel arrangements and process reimbursements following fiscal policies and procedures.

  
  
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  Process all meal and mileage reimbursements for the Vice Chancellor following fiscal policies and procedures.

  
  
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  Process and route letters and documents for the Vice Chancellor's signature in a timely manner.

  
  
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  Create agendas and organize arrangements for any Vice Chancellor Team meetings.

  
  
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  Conduct research on various higher education topics and functions, as directed by the Vice Chancellor.

  
  
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  Track progress on initiatives and provide appropriate follow-up communications.

  
  
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  Provide insight on annual and project-based budget forecasts, planning, and expenditures in collaboration with leadership team, budget office, and project leaders, as appropriate.

  
  
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  Coordinate meetings and events.

  
  
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  Coordinate annual evaluations for the Vice Chancellor's direct reports.

  
  
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  Arrange for purchases as requested by the Vice Chancellor.

  
  
• Other duties as assigned.

Qualifications you already possess (Minimum Qualifications)

Applicants must meet minimum qualifications at the time of hire.

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  Bachelor's Degree in a related field from an accredited institution Years and type of experience.

  
  
• Three (3) years' experience in executive level administrative support or related field.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Preferred Qualification to possess (Preferred Qualifications)

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  Experience working in a university environment.

  
  
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  Experience working with procurement and travel software.

  
  
• Experience with program and/or project management.

Knowledge, Skills, and Abilities

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  Knowledge of university policies and procedures, and ability to apply them.

  
  
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  Strong attention to detail.

  
  
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  Strong communication skills and the ability to work well with a wide audience.

  
  
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  Proficiency in use of Microsoft Outlook, Word, Excel, Access, Power Point, Visio, Canva and Adobe Professional.

  
  
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  Ability to interact positively with students, faculty, staff, and visitors.

  
  
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  Ability to establish work priorities.

  
  
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  Ability to follow through to ensure completion of activities by the established deadline.

  
  
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  Ability to communicate effectively with all levels of faculty, administration, staff, and students in both a written and verbal capacity.

  
  
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  Ability to manage complex, sensitive, and confidential information.

  
  
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  Ability to cooperate and support other department staff to contribute to a productive work environment.

  
  
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  Strong organizational skills.

  
  
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  Ability to develop office processes and procedures as needed.

  
  
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  Ability to work both individually and as a team with the support staff for the Chancellor, Provost, and other Vice and Associate Chancellors.

  
  
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  Excellent oral and written communication skills.

  
  
• Proficiency with word processing, spreadsheet, presentation, and scheduling software.

Conditions of Employment

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  Occasional work during the evening and/or weekends may be required.

  
  
• This position follows a hybrid work structure where employees can work remotely or from the office, as needed, based on demands of specific tasks or personal work preferences. Working from the office is encouraged when working on tasks that require a high degree of collaboration.

Mental, Physical, and/or Environmental Requirements

• The ability to sit for extended periods, stand and walk occasionally, reach with hands and arms, use hands to manipulate a keyboard and mouse, and have good near vision for computer work;often requiring minimal lifting, but may involve bending or reaching to retrieve items from shelves or drawers.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at workplaceengagement@ucdenver.edu .

Employment Sponsorship

• Please be advised that this position is not eligible now or in the future for visa sponsorship.

Compensation and Benefits

The salary range (or hiring range) for this position has been established at $67,412 - $74,508.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Application Deadline

• Applications will be accepted until the position is filled. Preference will be given to complete applications received by July 9^th, 2025. Those who do not apply by this date may or may not be considered.

Required Application Materials:

To apply, please visit: http://www.cu.edu/cu-careers and attach:

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   A cover letter which specifically addresses the job requirements and outlines qualifications

   
   
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   A current CV/resume

   
   
3. List of three references (we will notify you prior to contacting both on and off-list references)

Questions should be directed to Maria Zachariadis, maria.zachariadis@ucdenver.edu

Background Check Policy

The University of Colorado Denver strives to maintain a safe and productive educational, clinical, research and employment environment. All prospective employees and current employees must, therefore, consent to and pass background checks prior to any final appointment/employment.