Executive Assistant, Global Consulting Services

The Executive Assistant for the Global Consulting Services Organization is responsible for performing advanced, diverse, highly trusted, and confidential organizational and administrative duties in support of the Executive Vice President, Consulting Services. This role handles complex duties, working administratively on matters of importance for a global consulting services business. The Executive Assistant liaises with other executives in the consulting organization and across the larger Mythics enterprise in carrying out the assigned administrative duties. This role reports to the Senior Executive Assistant to the CEO and will provide back-up and support duties as required for absences. In a trusted partnership with the assigned executive, this role works under only general supervision, exercising independent judgment in performing the duties of the position.

Responsibilities and Essential Duties:

Provide full administrative and organizational support to the Executive Vice President, Consulting Services, facilitating smooth EVP office operations and seamless execution of all consulting business activities.
• Manage complex calendar management, and monitor and maintain regular email communications, both during and after business hours.
• Monitor and manage the EVP Consulting Services electronic mailbox after discussing the cadence and process.
• Handle travel arrangements to include booking flights, hotels, car transfers, and handling last-minute changes, which may need to be resolved after regular business hours.
• Manage expenses: organize receipts and input in expense management system in a timely manner as specified by the Corporate Travel and Expense Policy,
• Exercise discretion with highly confidential information and exercise appropriate judgment and grace with all parties.
• Generate, revise, and proofread letters, documents, presentations, reports and correspondence, to support the global consulting services organization.
• Review, assess, prioritize and monitor the status of pending items, follow up, and keep the EVP of Consulting Services informed. Use project management software such as Trello boards or other approved software as necessary to facilitate tracking, monitoring, and reporting.
• Follow-up with others in support of the EVP Consulting Services' role on action items or business needs.
• Develop an understanding of the Consulting Services organization to be able to anticipate and understand upcoming or imminent needs and take administrative actions without needing guidance or prompting. These include, but are not limited to, the following: 1. Preparing for monthly CS Business Review call 2. Fortnightly EC updates 3. Quarterly CS All Hands 4. Weekly CS executive calls 5. CS team member mandatory trainings tracking, reminding, and reporting 6. Performance appraisal and merit increase cycle tracking, reminding, reporting and ensuring completion by various CS leaders for the organization 7. Follow-up with individuals, track, and drive preparation of meeting materials for upcoming important meetings for the EVP CS and own the creation of polished presentation materials.
• Plan and prepare meetings and events for the consulting organization: logistics, budget, agendas, materials, presentations, catering, etc., including managing virtual and in-person technology within conference rooms and platforms such as Microsoft Teams, Zoom, and other similar platforms.
• Support the EVP in organizational communications, and other special projects as assigned.
• Liaise between the EVP and other company executives for the purpose of meeting schedules and follow-up items.
• Support other consulting executives as determined by EVP.
• Provide back-up and support to the Senior Executive Assistant to the CEO, covering for vacations and other absences due to work events such as board meetings.
• Protect organization's value by keeping information confidential recognizing and demonstrating the high degree of trust that comes with supporting an executive.
• Contribute to overall operational excellence and represent the company in professional manner.

Other Duties

• Perform all other duties, as assigned.

Minimum Requirements:

• Bachelor's degree or equivalent work experience.
• Minimum 5 - 7 years' experience in an executive administrative role supporting one or more executives/C-level.
• Prior work experience in the management of confidential information.
• Prior work experience in event organization and management.

Knowledge / Skills / Abilities (KSAs):

• Demonstrated experience in collaborating with executives in a professional, positive manner.
• Exceptional interpersonal and communication skills; strong written skills.
• Detail-oriented, with the ability to work independently and collaboratively as necessary with various teams and individuals.
• Demonstrated advanced knowledge and use of MS Outlook Calendar, MS Office Suite, and data management tools.
• Ability to manage multiple tasks and deadlines, establish priorities and make sound judgments often in a fast-paced environment, with the flexibility and attention to detail needed to manage a heavy workload and rapidly changing contexts.
• Extremely organized and has an exceptional response rate and willingness to be available after business hours on occasion.
• Ability to filter high volume of information and maintain the highest level of confidentiality due to access to sensitive data and information.
• Accuracy.
• Customer Service Focus.
• Mathematical Skills.

As a federal government contractor and a recipient of federal funding, Mythics and Emergent is required to abide by the Drug-Free Workplace Act, which requires Mythics and Emergent to provide a drug-free workplace, among other obligations. As part of this effort, Mythics and Emergent requires pre-employment drug tests for all candidates for employment. Please note that marijuana (including medical marijuana) is designated as a controlled substance under federal law and will be screened for in the drug test.

Why work at Mythics?

Because at Mythics, YOU count! At Mythics, our Corporate Values are at the foundation of everything we do. Our values, Respect - Empathy - Excellence - Fun (REEF), have created an environment that fosters creative thinking, respects your contributions, and accepts nothing less than excellence in serving our customers. At Mythics, you will experience a truly enjoyable corporate culture. But don't just take our word for it!

Enjoy Tailored Benefits to Suit Your Needs with our Flexible Options. Our benefit options include:

• Comprehensive Health, Dental, and Vision plans
• Premier 401k retirement plan with corporate matching and a 529 college saving plan
• Tax-advantaged Health Savings Account and Dependent Care Flexible Spending Account options
• Legal Resources

Unlock Exclusive Benefits for Full-Time Employees:

• Generous work/life balance opportunities supported by a PTO bank, paid holidays, leave programs and additional flex time off
• Employee referral program
• Employee recognition, gift and reward program
• Tuition reimbursement for continuing education
• Remote or hybrid work options
• Engaging company events such as team building activities, annual awards and kick-off parties
• Health and wellness-focused activities
• Relaxation Spaces
• In-office gourmet coffee, tea, fresh fruit and healthy snacks
• Corporate GREEN approach - tracking energy consumption for reduction and purchasing only environmentally friendly products for our offices

Founded in 2000, Mythics is an award-winning Oracle systems integrator, consulting firm, managed services provider and elite Oracle platinum resale partner. Our business model is all about deep knowledge of Oracle technologies and business processes. We offer procurement and Oracle systems integration expertise across the full range of Oracle cloud, software, support, hardware, engineered systems, and appliances. It's a focus that gives us the critical business experience and the Oracle technology advantage you need to succeed.

Mythics, LLC is an equal opportunity employer. In accordance with applicable federal, state, and/or local law, all qualified applicants will receive consideration regardless of race, color, religion, national origin, sex, disability, sexual orientation, gender identity, age, marital status, medical condition, veteran status, or other factors protected by law. We offer equal opportunity in compensation, advancement opportunities, and all other terms and conditions of employment. As a federal government contractor, Mythics has developed and maintains a written Affirmative Action Program relating to individuals with disabilities and protected veterans, which sets forth the policies, practices and procedures to which the Company is committed in order to ensure that its policy of nondiscrimination and affirmative action for qualified individuals with disabilities and protected veterans is followed. For those unable to complete an online application, alternative methods are available by contacting accommodationrequests@mythics.com. For more information about Federal laws prohibiting job discrimination, please read Know Your Rights.