Executive Administrator/Assistant Corporate Secretary

Executive Administrative Assistant/Assistant Corporate Secretary

Are you a highly organized and detail-oriented professional looking to make a meaningful impact in a dynamic corporate environment? We are seeking an experienced Executive Administrative Assistant to support the Corporate Secretary, CEO, and COO, ensuring seamless operations at the highest levels of leadership.

This role is pivotal in managing board and committee meetings, overseeing corporate governance administration, and providing executive-level support. We are looking for an individual who is proactive, solutions-driven, and thrives in a fast-paced setting.

Why Join Us?

• Our executive leadership team is positive, respectful, and committed to the success of the organization. They value customer service and commitment to community and require an individual who supports these values with a strong work ethic and positive attitude.

• Gain exposure to corporate governance and executive decision-making at a public company.

Key Responsibilities

Board & Corporate Governance Support:

• Assist in scheduling, preparation, and administration of Board of Directors, committee, and shareholder meetings.
• Utilize Nasdaq Boardvantage for accurate and timely document distribution, approvals, and signatures.
• Assist Corporate Secretary with drafting board minutes, resolutions, governance documents, and reports.
• Maintain corporate records and oversee compliance with legal and regulatory requirements.
• Coordinate director compensation, track attendance, and prepare correspondence.
• Support board and committee annual self-evaluation and director & officer questionnaires processes.

Executive Leadership Support:

• Provide high-quality administrative support to the CEO, COO, Corporate Secretary and other members of the executive leadership team.
• Manage complex scheduling and calendar coordination for internal and external commitments.
• Prepare professional reports, presentations, and confidential documents.
• Handle correspondence, direct communications, and maintain utmost discretion and confidentiality.
• Arrange travel itineraries, expense management, and ensure compliance with corporate policies.

What We're Looking For:

• 7+ years of executive-level administrative experience with corporate secretary responsibilities. Experience in a financial services environment preferred.
• Expertise in Nasdaq Boardvantage or similar board portal software.
• Strong written, verbal, and analytical skills-capable of synthesizing financial and strategic information.
• Ability to work independently, multitask, and anticipate leadership needs proactively.
• High-level organizational skills, discretion, and problem-solving ability.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Zoom, WebEx, SharePoint).
• A paralegal background is a plus.

Location:

• This role requires on-site work at our corporate offices in Westerly, RI and Providence, RI.

If you are an accomplished executive assistant looking for an opportunity to contribute to a forward-thinking and mission-driven organization, we want to hear from you!

Our employees enjoy a comprehensive benefits package, which includes health and welfare benefits, paid time-off, work-life program, and a 401(k) plan. We believe employees who are valued, recognized, rewarded and empowered, will achieve personal and professional growth. Apply today and find out why we have been voted one of the Best Places to Work in Rhode Island since 2011!

The Washington Trust Company, and each of its subsidiaries and affiliates are committed to providing equal employment opportunities to all employees and applicants as protected by state and/or federal law.