Senior Compliance Specialist

Organization Background

Aeon is a nonprofit developer, owner, and manager of affordable communities in the Twin Cities. For nearly 40 years, we have been at the forefront of creating housing that goes beyond shelter. Our housing serves as a platform for resilience, opportunity, and lasting impact. With a portfolio of more than 5,000 apartment homes, Aeon provides stability for thousands of residents each year.

We focus on bold, forward-thinking solutions that address the need for affordable housing. Through innovation, collaboration, and an unyielding commitment to community, we help create opportunities for residents to build stronger, more sustainable futures. Join a mission-driven team that is shaping the future of affordable housing and making a lasting impact. Learn more at www.aeon.org.

Position Responsibilities

Aeon is seeking an analytical and detailed person to join our Compliance Team at Aeon. This position will perform compliance functions on various multi-family tax credit and federally subsidized properties. The Senior Compliance Specialist will have in-depth knowledge of housing programs including but not limited to Tax Credits, Section 8, and HOME funds, a high standard of detail, and a trusting and professional relationship with site staff and representatives of outside agencies. The Senior Compliance Specialist will report to the Director of Compliance.

Key responsibilities include, but are not limited to:

Tenant Certifications and Eligibility:

• Review and ensure accuracy of certification files for approval.
• Ensure all corrections or clarifications needed are resolved prior to approval.
• Assist in completing income certifications as needed.
• Assist with lease-up activities of new sites, which may include but are not limited to, attending meetings, providing staffing support, assisting with processing files, scanning files, and organizing new resident files.
• Track and monitor all annual recertifications to ensure they are completed 30 days prior to the effective date.
• Support the identification of and resolutions for compliance issues.
• Organize, facilitate, and lead weekly Compliance Huddles as needed.

Compliance Monitoring and Reporting:

• Preparation and Completion of Tax Credit file audits and physical inspections, including follow-up with investor partners and monitoring agencies.
• Preparation and Completion of Monitor Occupancy Review (MOR), including follow-up with investor partners and monitoring agencies.
• Complete investor reporting as required (monthly, quarterly, annually).
• Ensure compliance with income limits, rent restrictions, and other programmatic requirements.
• Ensure all compliance-related data is accurately recorded in databases/software systems.
• Assist/review annual reporting, which includes but is not limited to entry of certifications into Minnesota Housing Finance Agency's Property Online Reporting Tool (PORT), CHART, and other city/county requirements.
• HMIS data entry and preparation of HMIS reports

Support:

• Support site teams and Compliance Specialist(s).
• Provide/coordinate training for staff as needed or requested.
• Provide guidance to property management staff on compliance requirements, rules, and regulations

Program and Policy Development:

• Stay updated on any changes to relevant laws and regulations, ensuring all site staff are informed.
• Assist in developing and updating policies and procedures to maintain compliance with housing programs.
• Contribute to the creation of systems and processes to track and document compliance activities efficiently.
• Other tasks & duties as assigned based on business needs.

Skills & Qualifications

The ideal candidate will be a detail-oriented professional who is able to think critically and adapt to changing rules and regulations. The candidate will have the ability to compile information from many sources in an organized way and will be able to create and maintain relationships with staff to help ensure compliance for a variety of housing programs.

In addition, the Compliance Specialist will have the following:

• 2+ years of experience in affordable housing, property management, or compliance.
• In-depth knowledge of Section 42, Section 8, Section 202, RAD, HOME & Section 811.
• Knowledge of HUD 4350.3 requirements, including EIV.
• Experience with audit preparation, tenant eligibility verification, and regulatory reporting.
• Attention to detail and ability to interpret complex regulations and policies.
• Proficient in Outlook, Teams, SharePoint, Adobe, and Excel.
• Knowledge and experience with Fortress or other property management software preferred.
• Strong communication and interpersonal skills to work with staff, residents, and regulatory agencies. Demonstrated ability to engage in interpersonal communication that is culturally responsive, ensuring consideration for differing needs and expectations.
• Knowledge of HUD and 4350.3 requirements, including EIV.
• Detail oriented and strong organizational skills.
• Great verbal and written communication skills.
• Excellent problem solving, decision making, interpersonal and time management skills.
• Ability to work under pressure with tight deadlines.
• Ability to handle shifting and multiple priorities in a fast-paced, growth environment.
• Demonstrated ability to work in a team environment.
• Must have a commitment to learning and participating in Aeon's diversity, equity, and inclusion efforts.
• Must be resourceful, problem solving, relationship-building, and seeker of excellence.
• Valid drivers' license, reliable vehicle and vehicle insurance required.
• Physical Requirements:
  
  
  
  • Ability to lift up to 10lbs.
  • Ability to reach above and below the shoulders.
  • Ability to sit and stand for extended periods of time.
  • Ability to tour properties including but not limited to inspecting grounds, hallways, stairwells, and apartment homes.
  • Ability to file, open and close file drawers, and enter data into a computer for extended periods of time.
  
  
  
  

Compensation, Hours & Location

This position has a range of pay of $34/hr to $38/hr, depending on experience and skillset. Aeon offers an impressive benefit package that includes medical, dental, vision, life insurance, short-term and long-term disability, retirement plan, generous paid time off and an employee assistance program.

This full-time position offers mostly Monday-Friday, daytime hours. Typical work schedules are 8:30am-5:00pm, but there is some flexibility in these hours to accommodate the needs of the position and the staff person. Variations to this schedule may occur given the needs of the position.

This is a hybrid position and will office out of Aeon's Central Office in the North Loop of Minneapolis with regular on-site visits to Aeon's properties throughout the Twin Cities. Most weeks this position will be in-person on Tuesdays and Wednesdays. This position may office remotely from time-to-time. When working remotely, the candidate is required to travel to and from Aeon properties for urgent or unplanned matters and for regularly planned on-site visits, training, and meetings. As such, candidates must either currently reside in and around the Twin Cities metro area, or plan to relocate to accommodate regular planned and unplanned on-site needs.

If you are interested in applying for this position, please visit: https://aeonmn.applicantpro.com/jobs/3763064

Position is open until filled.

Aeon values a diverse work environment. Individuals with disabilities, persons from BIPOC communities, the LGBTQ+ community, and people from underrepresented communities are strongly encouraged to apply.

Aeon is an Equal Opportunity / Affirmative Action Employer

Employees and residents are encouraged to apply.