Administrative Coordinator

Closing Date:

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department's Website:

• Bachelor's Degree PLUS two (2) years of experience in general administrative office support OR Associates Degree PLUS four (4) years ofexperience in general administrative office support OR High School Diploma/GED PLUS six (6) years ofexperience in general administrative office support

Knowledge, Skills & Abilities:

• Experience in a healthcare or academic medical setting.
• Familiarity with UAMS systems, policies, and procedures.
• Proficiency in Microsoft Office Suite and ability to learn institutional systems (e.g., Workday, SAP, or equivalent).
• Strong interpersonal and organizational skills.
• Ability to manage multiple priorities and work both independently and as part of a team.

Additional Information:

Responsibilities:

• Coordinate faculty and staff travel, including arrangements, policy compliance, and reimbursements.

• Process dues, subscriptions, and foundation reimbursement requests.

• Manage purchasing and receiving of office and medical equipment and general supplies.

• Serve as point of contact for copier/printer maintenance, phone requests, office moves, and facilities-related work orders.

• Maintain inventory documentation, including M&R paperwork and resolution of annual exception lists.

• Support recruitment and onboarding activities for faculty and other personnel.

• Schedule and organize faculty/division meetings and committee support tasks.

• Manage the departmental BTA card and oversee faculty time and effort reporting.

• Prepare and reconcile monthly budget reports (book/e-fund), ensuring compliance with UAMS financial guidelines.

• Collaborate with department leadership and faculty to support daily operations and departmental goals

Salary Information:

Required Documents to Apply:

Please contact askrecruitment@uams.edufor any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.