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Administrative Assistant

22nd Century Technologies, Inc.
Pay Rate: $18-$20/hr
United States, Georgia, Savannah
May 30, 2025
Job Title: Administrative Assistant Duration: 6+ Months (Possible temp to hire) Location: Savannah, GA 31401 Pay Rate: $18-$20/hr Job Summary: Under the direction of the Assistant Chief Operating Officer - Fixed Assets & Maintenance, provide administrative and secretarial support to Maintenance management and the organization. Maintains department files and computer records; develops and maintain spreadsheets; coordinate meetings, answers and responds to telephone calls; receives and handles correspondence and information for the Maintenance Department; and serves as a liaison between departments and outside organizations/vendors. Role & Responsibilities: Performs data input and types correspondence, memoranda, reports, schedules, statistical data, and other documents from rough drafts, notes and verbal instructions, in rough draft and finished copy. Receives, sorts, routes and prioritizes mail, data, messages, reports, correspondence and other documents. Maintains specialized records for the department consisting of FMLA, attendance and disciplinary paperwork. Coordinates worker's compensation injury and required documents with the Director of Safety and Training. Ensures employee drug/alcohol, annual physical and expired driver license notification is made within the organization's policies and procedures. Schedules supervisory training with external vendors. Inputs various data into the computer using Excel spreadsheets to maintain attendance, employee information and other various data. Serves as a backup for daily maintenance department work order computer input. Types and logs in purchase orders for Maintenance Manager and Supervisors. Screens and answers telephone calls for the Director. Speaks with visitors and provides requested information or refers them to the Director or to the appropriate person for assistance. Coordinates staff member requests for information and meetings with the Director and prioritizes them for proper time management. Coordinates building maintenance and shop utility requests. Audits and proofs a variety of statistical reports, records and data specific to the department Assists in budget preparation. Coordinates purchasing and billing between the Maintenance and Finance Departments. Communicates with co-workers, management, and others in a courteous and professional manner. Serves on various committees and conducts special projects assignments, as requested. Conforms with and abides by all regulations, policies, work procedures, and instructions. Conforms to all safety rules and wears/uses all appropriate safety equipment. Qualification: 2 - 5 years of experience in a similar role. Excellent written and oral communication skills. Familiar with Microsoft Office Suite (Word, Excel, PowerPoint) and become familiar with MUNIS within thirty (30) days.