New

Secretary Senior

22nd Century Technologies, Inc.
$30.00/hr. on W2 without benef
United States, New Jersey, Trenton
May 30, 2025
Job Title: Secretary Senior Location: Trenton, NJ, 08625 Pay Rate: $30.00/hr. on W2 without benefits Duration: Contract 6+ months Work Hours: 9:00 am- 5:00 pm Lunch Duration: 1 hour (unpaid) Job Description: Under the supervision of the Director of the Office of Women's Health (OWH), provides comprehensive secretarial, administrative, and clerical support to the Director and office staff responsible for key OWH programs. Responsibilities include managing email and scheduling; preparing documents and correspondence, answering phones; and maintaining records and files. Typing and tracking correspondence and reports. Preparing and overseeing documents for Director approval using Department of Health (DOH) systems such as OC Tracker and Req Track. Drafting correspondence and memos on complex matters. Communicating with internal and external partners at the Director's direction. Maintaining the Director's calendar, including scheduling appointments, preparing meeting agendas, and compiling supporting materials. Coordinating travel arrangements, reimbursements, and conference schedules. Maintaining the OWH Executive Director's calendar and arranging logistics for public engagements, hearings, conferences, and meetings. Ensuring that necessary materials and arrangements are in place for scheduled events. Required Skills: Responding to routine inquiries from staff, external agencies, and the public, helping to relieve the Director of day-to-day administrative detail. Gathering and organizing relevant information from files or other sources in response to requests. Following up on pending matters with the Director's core staff, providing status updates as appropriate. Preparing meeting agendas and informational packets; taking, transcribing, and distributing meeting minutes/notes. Assisting with the timely processing of expense reimbursements. Reviewing, sorting, and routing incoming correspondence; screening mail for priority and referring items as directed. Performs special projects and other duties as assigned by management.