Health Information Specialist - Child and Family Division

Seven Counties
life insurance, flexible benefit account, paid time off, paid holidays, short term disability, long term disability, tuition assistance, 403(b), retirement plan
United States, Kentucky, Louisville
May 29, 2025
Job Description: ESSENTIAL JOB FUNCTIONS Maintenance of Health Record Understands the electronic health record system and the documentation requirements for a legal health record based on licensure and accreditation standards. Ensures access to the client's complete health record within the current hybrid record system by accurately completing record location, retention and transfer. Protects the security/privacy of the EMR and paper medical records to ensure that confidentiality is maintained by following Federal, HIPAA, Joint Commission regulations, and SCS procedure. Compiles and maintains existing paper and electronic health record to ensure accurate documentation for timely client care. Maintains paper records per filing and archiving procedures. Release of Information Safeguards and protects the client privacy by verifying the requestor type and release requirements in accordance with federal HIPAA and ROI guidelines. Fulfills all requests for release of information by locating and retrieving the corresponding client PHI, in both electronic and paper format. Reproduces the requested health information within established timeframes, using a variety of technologies, including photocopies, scanners and facsimiles. Interprets and responds to requests for health information by answering questions and request of clients, staff, law firms, insurance companies, and government agencies through e-mail, phone calls, facsimile and face to face communication. Generates cover letters, pre-payment notices and invoices to the requestor, as necessary. Quantitative Analysis of Legal Health Record Conducts quantitative analysis on content of legal health record for required documentation for completeness, accuracy, and compliance with regulation, standards and SCS procedure. Maintains PC tracking systems and generates electronic reports to monitor completeness of the legal health record. Notifies providers and clinical supervisors of documentation deficiencies. Notifies Office Manager of identified event changes as necessary. Scanning of Health Record Accurately identifies documentation for scanning into the electronic record. Prepares documentation prior to scanning into the client record. Performs accuracy and quality checks on scanned items prior to submitting to the electronic health record. Monitors for scanning errors and follows correction process. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform job-related tasks other than those specifically presented in this description. EDUCATION Completion of up to 18 months' business school, beyond high school. EXPERIENCE Three-to-four years' experience working in office setting and performing various clerical or administrative tasks. Experience working with electronic health records preferred. Strong organizational and interpersonal skills, oral and written communication skills, attention to detail and ability to multitask. Working knowledge of Microsoft Office Suite. PHYSICAL DEMANDS Position has no unusual physical demands; individual has discretion about walking, standing, etc. Position requires lifting up to 10 pounds, with occasional lifting of medical records. Position may occasionally require walking or standing, stooping, or bending. Occasional exposure to office chemicals or continual use of a video display terminal. Within the bounds of their respective job descriptions, all staff are expected to exercise principle-centered leadership, focused on customer service responsiveness, with a continuous quality improvement orientation. Additionally, all staff are expected to develop a working knowledge of and follow all policies and procedures related to safety management and other Joint Commission standards. Time Type: Full time We continually help our community and employees flourish... one life at a time. As a Seven Counties Services employee there are many benefits to enjoy. Below are just some of the great benefits you might be eligible for with Seven Counties Services. Health & Wellness Medical Coverage Dental Coverage Vision Coverage Flexible Spending Account Health Savings Account Short Term Disability Long Term Disability - Company Paid Financial Wellbeing Competitive Compensation Packages Life Insurance - Company Paid Accidental Death & Dismemberment Insurance - Company Paid 403b Retirement Plan with Company Funded Matching Retirement and Financial Planning Services Career Development and Growth Tuition Assistance Plans Loan Forgiveness options through federal programs (National Health Service Corps & Public Service Loan Forgiveness) Student Loan Repayment Assistance Clinical Supervision toward licensure and reimbursement for certain license applications At Seven Counties Services training is one of our highest priorities. We provide company paid professional training for various skills, certifications, and continuing education Opportunities for growth and movement - We encourage our employees to consider new growth opportunities with us Leadership Academy for our rising stars, supervisors, and leaders Seven Counties Services and Center for Clinical Excellence provide staff with industry best practices and processes Work Life Balance Paid Time Off - Generous PTO for Vacations, Illness, Personal Days, Etc. (10 Paid Holidays) Flexible Work Schedules to promote a Healthy Work Life Balance Employee Assistance Program - assists employees with personal problems and/or work-related problems that may impact their job performance, health, mental and emotional well-being At Seven Counties Services, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law.