Administrative Assistant III

Executive Administrative Assistant - 5+ years experience

People and Culture Team

This is a 6-month, full-time (40 hours/week), hybrid (3 days on-site) contract role located in Cupertino, CA.

Summary

This role provides high-level administrative support to a senior leader on the People & Culture team. The ideal candidate is proactive, organized, and brings a collaborative, customer-focused approach with strong knowledge of the retail and people operations landscape. This role supports critical project work, team operations, and confidential initiatives.

Our Ideal Candidate

• 5-7 years of experience in administrative or executive support roles
• Passion for people operations with a strong foundation in organizational and communication skills
• Proficient in Pages, Numbers, Keynote, Microsoft Office, and Mac platforms
• Familiar with internal calendaring tools, travel coordination, and expense systems
• Skilled in collaborating with senior leadership and cross-functional teams
• Able to work independently and manage multiple priorities with discretion and initiative
• Flexible and adaptable to changing timelines and business needs
• Strong written and verbal communication with exceptional attention to detail
• Detail-oriented, solutions-focused, and thrives in a fast-paced environment

Job Description

In this role, you will provide administrative support to a senior leader, managing calendars, communications, and logistics.

You'll partner with internal and cross-functional teams to schedule meetings, coordinate travel and accommodations, and support high-level communications and initiatives. This includes processing expenses, managing building and facilities needs, and handling confidential information.

You will also maintain internal tools and processes that support the team's success and a seamless employee experience.

Education and Experience

• Bachelor's degree or equivalent practical experience preferred
• Background in administrative support, HR, or operations
• Experience supporting executive-level leadership

Additional Requirements

Please include a resume with your application

This opportunity is located in Cupertino, CA and requires hybrid work (3 days on-site per week)

The pay for this W-2 position ranges from $25.50 - $30.50 per hour

This position may be eligible for PTO, health and dental insurance, and/or 401(k) benefits upon meeting certain length of service and hours requirements

Mathys+Potestio values applicants of all backgrounds and experiences. We do not discriminate based on race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state, or local law.

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