Sr Administrative Assistant - Central Campus
PRIMARY FUNCTION: Provide administrative support to Dean, other leaders, and staff.
Essential Job Functions:
- Serve as the primary point of contact and provide administrative support for the Dean and the department.
- Interfaces daily with students, administrators, various departments, visitors, staff, and faculty.
- Collect, submit, and maintain data and reports needed for the department.
- Maintain the Dean's calendar, schedule and coordinate meetings, special events, and room reservations for the department.
- Maintain inventory of office supplies and order as needed, as well as assist with purchasing supplies for special events and special projects within the department.
- Prepares and processes requisitions and invoices in Banner.
- Maintains budget spreadsheets and reports for the department.
- Performs general office duties such as: type letters, memos, spreadsheets, and reports for the department.
- Processes P-card statements and maintains P-card records and expenditures for the department.
- Coordinates travel arrangements, hotel, and parking reimbursements.
Additional Job Functions:
- Complete assigned required training.
- Provide support to new employees within the department during the onboarding experience (i.e. create EPAFs, network access, key request, and employee inventory)
- Performs other duties as assigned.
Knowledge, Skills and Abilities:
- Ability to demonstrate the College values
- Must project a professional image, have excellent telephone etiquette and communication skills
- Must be extremely accurate and have excellent proofreading, grammar and spelling skills
- Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-paced office environment
- Ability to use platforms such as Zoom, Microsoft Teams, and learn new software if needed to support office functions
- Intermediate skill level in Microsoft Office (Word, Excel & PowerPoint)
Required Education:
- High school diploma or equivalent
Preferred Education:
- Above requirement plus one year of specialized or technical training beyond high school
Required Experience:
- Three years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job
Preferred Experience:
- Above requirement including one or more years in a higher education environment
Note: This position has opportunity for remote work arrangements with appropriate approvals and in accordance with the policies, procedures, and needs of the College. Salary Grade: 106 Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule Requisition Number: req5736 Posting Close Date: 6/9/2025 at 6 pm CST |
San Jacinto College
remote work
May 27, 2025