Sr Administrative Assistant

Sr Administrative Assistant - Central Campus

• Provide administrative assistance in supporting the Provost and the Provost staff in the following areas of responsibility:
• Coordination, processing, and maintaining various computer-based files in assisting the Provost office direct reports in the management and campus oversight of personnel, payroll, finance, maintaining and ordering office/meeting supplies, all office management functions, budget development, various calendar events/meetings, travel arrangements, room reservations, maintenance/media activities, renovations/construction projects including and keeping campus informed of all related activities.
• Providing administrative assistance on all aspects of budget development, allocation, and management processes for the campus.
• Providing administrative assistance in the travel reimbursements of approved faculty professional development travel, departmental travel, and distinguished faculty travel.
• Provide administrative assistance in review and processing of semester Banner download of reports and loads/payroll reviews.
• Provide administrative assistance in the strategic planning and research in support of campus decision making.
• Maintaining excellent working relationships with internal/external groups and professionals supporting the above areas.
• Providing administrative assistance in personnel related processes such as reviews, load/payroll reviews, SOS Counterpart updates, interviews, budget development.
• Provide the Provost office administrative assistance with various student reviews/appeals, Summer Camp certification tracking process, Summer Sick leave reviews, Organizational/Emergency updates, full-load adjunct processing, Provost/community hosted events, College Community assistance, labor/stipend reviews/reports, Foundation Office support as requested, CCSSE distribution and collection, and various internal/external meeting preparation, minute taker, and posting of minutes per College guidelines.
• Attend College mandatory training sessions and participate in training updates offered by the College.

• Maintain high standards of competence through professional development offerings.

• Actively participate in college related activities, business/community activities, meetings, committees, task forces, and councils in representing the office of the Provost to promote the mission and values of the college.

• Intermediate skill level in Microsoft Office - Word, Excel & PowerPoint, Outlook, Zoom
• Excellent telephone/e-mail etiquette and communication skills.
• Must be extremely accurate and have excellent proofreading and grammar skills.
• Must be able to work in a team environment, be flexible with good public relations skills.
• Work well with details and deadlines.
• Balance multiple tasks.
• Analyze and solve problems.
• Work independently in a fast-paced office environment.
• Possess a thorough understanding and adherence of College/department policies and guidelines governing confidentiality of employee files and transactions.
• Professionalism and ability to safeguard sensitive and confidential information.
• Ability to work with minimum supervision.
• Manage multiple priorities simultaneously and function collaboratively in a team environment.
• Must be comfortable in handling stressful situations; helpful and pleasant under difficult and unpredictable circumstances.
• Ability to interact with senior leadership and all levels of internal/external leadership as well as community members.
• Ability to interact and work with staff and students.
• Must be able to work collaboratively with colleagues in various instructional and student development departments, campus service areas, and employees/departments across the district.
• Able to resolve administrative situations or problems in the absence of supervisor.
• Able to make judgments and decisions to keep office functioning smoothly in absence of supervisor.
• Excellent planning, organizational, and technical troubleshooting skills.

• High School or equivalent.

• Associate's Degree in Business, Office Administration, or related field.

• Three (3) years of office clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.

• Above requirements plus one (1) or more years in a higher education environment.

Salary Grade: 106

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req5734

Posting Close Date: 6/4/2025