HRIS Specialist

Goodwill Keystone Area is committed to creating a culture of belonging where all people feel respected and valued. This is because we celebrate the diversity of thought, the richness of the human experience and the desire to reflect the communities we serve.

Summary

The HRIS Specialist supports the Human Resources department by ensuring compliance with applicable laws and regulations and providing system-related support across all divisions of Goodwill Keystone Area (GKA). This role is primarily responsible for the administration, maintenance, and continuous improvement of the HRIS system. The HRIS Specialist collaborates closely with the HRIS Coordinator to streamline HR processes, ensure data accuracy, and deliver actionable insights through data analysis.

Duties and Responsibilities

• Maintains and updates employee records in GKA's HRIS system, ensuring data accuracy, consistency, and optimal system performance.
• Develops and maintains standard operating procedures (SOPs) and job aids to promote consistent and efficient HRIS processes; identifies opportunities for process improvement and automation.
• Monitors HRIS data to ensure compliance with HR policies and regulatory requirements; documents findings and escalates issues as needed.
• Manages the self-onboarding process for new hires, ensuring timely completion and accuracy of candidate information; follows up with hiring managers to resolve discrepancies in the Applicant Tracking System.
• Conducts background checks for new hires using a secure platform; evaluates results in accordance with GKA's hiring standards and notifies the HR team of any concerns.
• Processes employee changes in the HRIS system, including job transfers, wage adjustments, miscellaneous updates, and terminations; verifies completeness and accuracy of submitted information.
• Responsible for maintaining records of all employees under the age of 18. Ensures valid work documentation is presented during self-onboarding process and follows all Child Labor Act regulations. Notifies school district personnel of any minors starting or ending employment with GKA.
• Monitors and verifies compliance of new employee I-9 documentation and any necessary reverification of I-9s.
• Prepares and enters bonus information for payroll purposes. To include but not limited to: Years of Service bonus, Referral bonus, Employee of the Month, Tuition Reimbursement.
• Manages digital employee files within HRIS, ensuring proper documentation, confidentiality, and regulatory compliance.
• Serves as the support point for HRIS-related issues, to include new client account creation, password updates, etc. Troubleshoots HRIS issues and serves as a point of contact for user inquiries.
• Attends meetings, prepares reports and performs routine duties required of the position. Implements special projects as assigned.
• Provides excellent customer service to both internal and external customers.
• Promotes an environment of workplace safety. Ensures that duties are performed in a safe manner and safety requirements are adhered to.
• Communicates progress, problems, and concerns to the HRIS Coordinator.

Education and Experience

• Associates Degree in Business Management or relevant field; or HSD/GED and two (2) years' relevant experience which enables the individual to meet the standards and expectations of the position.
• Two (2) years' experience and working knowledge of performing HR database records/tasks required.
• Experience in HR/HRIS Administration preferred.

Skills/Abilities/Qualifications

• Must be able to work maturely with confidential information.
• Strong analytical and technical skills with experience in data reporting and analysis.
• Strong communication and interpersonal skills to collaborate effectively with HR and other departments.
• Ability to manage multiple projects and meet deadlines in a fast-paced environment.
• Excellent attention to detail and problem-solving abilities.
• Must possess excellent organizational skills.
• Must possess excellent communication skills - verbal and written.
• Must present self in a professional manner.
• Proficient with Microsoft software.

Goodwill Keystone Area is an Equal Opportunity Employer and is committed to complying with all federal, state, and local laws that prohibit discrimination in employment. We provide equal employment opportunities to all qualified individuals without regard to disability or status as a protected veteran.