New

Travel and Expense Administrator

Astrion
flex time, 401(k)
United States, Alabama, Huntsville
600 Boulevard South Southwest (Show on map)
May 23, 2025
Overview Be the Difference Astrion offers comprehensive services that boost preparedness, optimize performance, and ensure success across various domains, from Cyber to Digital, Mission and Systems, servicing our nation's Civilian, Defense and Space communities. We support customers with Centers of Excellence in Washington DC, and Huntsville, AL with an additional 36+ locations across the U.S. Astrion has an exciting opportunity for a Travel and Expense Administrator. JOB DETAILS LOCATION: (Hybrid) Huntsville, AL JOB STATUS: FT TRAVEL: Less than 5% JOB SUMMARY The Travel and Expense Administrator is responsible for overseeing the end-to-end travel and expense reporting process, ensuring full compliance with internal policies, federal regulations, and applicable government contracting requirements. This position requires a high level of discretion and independent judgment in the interpretation and application of policies, resolution of discrepancies, and approval of expense-related transactions. The administrator will act as a subject matter expert for Deltek Expense and will lead internal reviews, provide audit support, and deliver insights to stakeholders through advanced reporting. REQUIRED QUALIFICATIONS / SKILLS Minimum of 3 years of progressive experience in travel administration, coordination, or expense management, preferably within a government contracting environment. Advanced experience using Deltek Expense including data import/export, per diem management, and expense processing. Strong working knowledge of JTR, FTR, and other relevant government travel regulations. Demonstrated experience reconciling general ledger accounts and resolving financial discrepancies independently. High level of accuracy, discretion, and confidentiality in handling financial data. Proficiency in Microsoft Office Suite, particularly Excel, Outlook, Word, and PowerPoint. Proven ability to prioritize, manage multiple tasks, and meet deadlines in a fast-paced, deadline-driven environment. Exceptional written and verbal communication skills with the ability to explain complex policies and procedures to diverse stakeholders. Experience conducting and supporting financial audits, both internal and external. Strong analytical skills and ability to generate meaningful reports for decision-making using business intelligence tools. RESPONSIBILITIES Exercise independent judgment in reviewing and approving employee-submitted expense reports within the Deltek Time and Expense system, ensuring compliance with company policies, the Joint Travel Regulations (JTR), and the Federal Travel Regulation (FTR). Reconcile accounts payable control accounts, employee travel advances, and other designated general ledger accounts with minimal supervision. Proactively identify and resolve discrepancies, recommend policy improvements, and develop solutions for more efficient processing of expenses. Analyze and interpret complex travel-related transactions and ensure proper coding and documentation for audit readiness. Oversee internal reviews and audits of travel and expense reports to ensure regulatory compliance and financial accuracy. Collaborate with auditors (internal and external) by preparing necessary documentation, responding to inquiries, and ensuring full transparency and compliance. Serve as the primary point of contact and internal consultant for employees and leadership regarding travel and expense policies, system usage, and compliance questions. Generate detailed reports and dashboards using Deltek's Business Intelligence tools to provide financial and operational insights to leadership and cross-functional teams. Lead periodic training sessions and create documentation for end-users on best practices for expense reporting and policy compliance. Support general accounting functions and collaborate with other departments on reconciliation and month-end close activities. What We Offer Competitive salaries Continuing education assistance Professional development allotment Multiple healthcare benefits packages 401K with employer matching Flex time off (FTO) along with a federally recognized holiday schedule. Who We Are At Astrion, we innovate, elevate, and shape the world of tomorrow. At our core is our purpose to "Be the Difference". This means we encourage our employees to take action and be the driving force for positive change. We foster an environment where innovative solutions flourish and our company continuously evolves. We have a culture of care, empathy, and making a tangible difference within our organization and communities. We embrace continuous learning, growth, and innovation, and pushing the boundaries of what's possible. We promote collaboration and empowering our teams is at the core of our success. Join Astrion and Be the Difference in your career and the world! Astrion is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.