New

Associate Project Coordinator

University of North Carolina Charlotte

$46,110 - $63,402

United States, North Carolina, Charlotte

May 21, 2025

Associate Project Coordinator

Please see Special Instructions for more details.

This position will be on-site.
The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
Do not write 'see resume' on your application when completing the job duties section.
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Position Information

General Information

Vacancy Open to	All Candidates
Employment Type	Permanent - Full-time
If time-limited, note appointment end date
Hours per week	40
Months per year	12
Position Number	000164
NC Salary Grade Equivalency	GN09
Classification Title	University Program Associate - Advanced
Working Title	Associate Project Coordinator
Salary Range	$46,110 - $63,402
Anticipate Hiring Range	$46,110 - $57,638
FLSA Status	Non Exempt
Division	University Advancement
Department	Constituent Relations (Adm)
Work Unit	Constituent Relations
Work Schedule	8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours, as necessary.
Primary Purpose of Position	The primary purpose of the Associate Project Coordinator is to support the Office for Corporate Engagement and Strategic Partnerships, including but not limited to overseeing all business and financial functions, scheduling, and program planning. This position will be responsible for office management, budget management, purchasing, processing travel, meeting scheduling and preparation, technological communications, and data systems management. The incumbent will also serve as a first point of contact for the Office of Corporate Engagement and Strategic Partnerships and provide administrative support for the department as needed.
Minimum Education/Experience	Required Minimum Qualifications: Bachelor's degree or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. University Preferred Qualifications: Graduation from a four-year college or university and two years of related experience; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Essential Job Duties	Coordinate the daily administrative operations of the Corporate Engagement and Strategic Partnerships team, ensuring smooth execution of office and program functions. Serve as the central point of contact for scheduling, communication, and inquiries related to corporate engagement activities. Prepares participant materials, organizes campus tours, coordinates meeting spaces, and arranges catering. Execute events with high-profile internal and external leaders. Manage contact information by updating records and tracking communications. Manage departmental budget, expenditures, and maintain transaction journals. Direct access to, or responsibility for, cash and credit card information, University property disbursements or receipts, and extensive authority for committing the financial resources of the University. Direct responsibility for the secure handling of sensitive and/or confidential information. Understands the department's mission and University policies and procedures.. Draft, review, and process standard correspondence, meeting agendas, notes, and follow-ups to support effective communication with internal and external stakeholders. Assist in the preparation and submission of documentation for contracts, proposals, agreements, and other partnership-related materials. Coordinate and monitor calendars for key meetings, partner visits, and deadlines, ensuring all logistics are managed effectively. Track and process team expenses, assist with procurement of supplies or services, and reconcile monthly budget and financial records. Assist with the development and maintenance of standard operating procedures and process documentation to support team consistency and efficiency. Prepare and format data reports, charts, and summaries to support presentations and decision-making for leadership and donors. Manage scheduling, logistics, and preparation for internal and external meetings, campus visits, and partnership-related events. Maintain accurate records of corporate partners, contacts, interactions, and outcomes using databases and tracking tools (e.g., CRM systems, spreadsheets, project management software systems). Collaborate with internal stakeholders to help prepare, process, and maintain documentation for proposals, agreements, memoranda of understanding (MOUs), and follow-up reports. Handle incoming communications (email, phone, mail) and direct inquiries to appropriate team members or campus units. Support budget processing, tracking, invoice processing, P-card reconciliation, 49er mart purchase orders, travel paperwork, and additional reporting related to corporate engagement activities. Provide additional support and perform other duties as assigned by the Executive Director.
Other Work Responsibilities	Completes various other administrative tasks as assigned.
Departmental Preferred Experience, Skills, Training/Education	Bachelor's degree from an accredited institution. Two years of project coordination and administrative experience, preferably in a high-volume office. Experience in higher education institutional advancement or non-profit operations. Demonstrated ability to take primary responsibility for a diverse range of projects and to complete them in a timely manner with limited supervision. Knowledge of the principles, practices, and ethics of fundraising and corporate relations Goal-oriented self-starter with high attention to detail. Computer literacy and competency with donor databases, Salesforce or other CRM systems, Adobe Creative Cloud products, Microsoft and Google suite of software products, project management software, and a willingness to learn new systems. Excellent verbal communication skills and outstanding writing ability, including the drafting and editing of communications for multiple audiences. Strong interpersonal skills and customer service orientation. Commitment to a collegial and collaborative team approach with the ability to build effective internal and external relationships. Ability to work both independently and as part of multiple teams.
Necessary Licenses or Certifications
Work Location	Foundation Building
Posting date	05/20/2025
Closing date	05/29/2025
Proposed Hire Date	06/09/2025
Contact Information
Special Notes to Applicants	This position will be on-site. The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report The Search Committee will not contact references without first verifying permission with the finalist. Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. Do not write 'see resume' on your application when completing the job duties section. UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Posting Specific Questions

Required fields are indicated with an asterisk (*).

*
How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?

(Open Ended Question)
*
Do you have at least two years of project coordination and administrative experience, preferably in a high-volume office? Please ensure that your experience is listed on your resume/application.
- Yes - Project Coordination and Administrative experience
- Administrative experience only
- Project Coordination experience only
- None
*
Are you computer literate and competent with donor databases, Salesforce or other CRM systems, Adobe Creative Cloud products, Microsoft and Google suite of software products, project management software, and a willingness to learn new systems? Please make sure your experience is also detailed in your job duties.

(Open Ended Question)
*
Do you have professional experience working in higher education in Advancement or non-profits? If so, please explain your experience.

(Open Ended Question)

Applicant Documents

Required Documents

Resume / Curriculum Vitae
Cover Letter / Letter of Interest
Contact Information for References

Optional Documents