Administrative Assistant II

Harford Community College ( HCC) has been a vital part of Harford County since 1957. As a mid-sized, comprehensive institution, we're committed to delivering high-quality education and cultural enrichment to our community. Our mission is to provide relevant, accessible education and training that connects individuals to opportunities in an ever-evolving world. As an Achieving the Dream institution, HCC is part of a national network dedicated to enhancing student success in community colleges. To learn more about our vision and values, visit our website.

Harford Community College is committed to the principles of Affirmative Action and Equal Employment Opportunity. It is the policy of Harford Community College not to discriminate against applicants on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law with regard to any employment practices. HCC is an EEO and ADA/ ADAA employer, including disability and protected veteran status.

Excellent benefits package, including 2 weeks paid college break, 15 days of sick leave, 15 days paid vacation and 3 personal leave days. Eligible for health, vision and dental benefits, flexible spending accounts, identity theft plan, and legal benefit plan. Receive paid basic life & long-term disability insurance; employee paid supplemental life insurance available. Participation is required the mandatory retirement plan & two optional retirement plans are available (403b with match after 1 year & 457b). Receive paid basic life & long-term disability insurance. Tuition waiver for HCC classes and tuition reimbursement are also available!

The Administrative Assistant II provides administrative support for the Dean, faculty, and staff of the Behavioral and Social Sciences academic division.

Duties include preparing various documents; compiling data and conducting research for internal and external reports; assisting with class scheduling processes for non-credit and credit courses; copying, faxing and scanning documents; developing calendars, schedules of appointments and meetings; receiving and screening phone calls and visitors; maintaining internal and external online sites; monitoring budgets and expenditures; maintaining files; preparing, typing, printing and distributing divisional manuals and other documents; maintaining an inventory of office supplies; preparing, processing and maintaining records of purchases; and arranging special meetings and events.

This position is responsible for assisting with the administration of various campus-wide software systems and providing administrative support for institutional initiatives. Other duties include facilitating the preparation of letters; entering data into Banner or other ERP; maintaining various databases; producing enrollment-related reports; assisting with building operations and monitoring; and performing other duties as assigned.

Employees of Harford Community College, including instructors for online and virtual courses, must be residents of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia; non-residents are expected to relocate to meet this requirement.

Applicants must be currently authorized to work in the United States, as the College does not offer Visa sponsorship for this position

Associate's degree

At least three (3) years of recent experience working in a role with direct progressive responsibility for providing primary and comprehensive administrative and office support to someone in a leadership level position.

Applicants must have intermediate Microsoft Office skills including Word, Excel, and PowerPoint; high attention to detail; strong organizational skills, including managing electronic files; and the ability to maintain electronic/Outlook calendars.

Experience with the Banner student module and experience with Office 365, Teams, and SharePoint are preferred.

Monday to Friday, 8:30 a.m. to 4:30 p.m., with some flexibility required based on the needs of the College. Final schedule to be determined by the supervisor.