Payroll Analyst

Hennepin Healthcare is an integrated system of care that includes HCMC, a nationally recognized Level I Adult Trauma Center and Level I Pediatric Trauma Center and acute care hospital, as well as a clinic system with primary care clinics located in Minneapolis and across Hennepin County. The comprehensive healthcare system includes a 473-bed academic medical center, a large outpatient Clinic & Specialty Center, and a network of clinics in the North Loop, Whittier, and East Lake Street neighborhoods of Minneapolis, and in the suburban communities of Brooklyn Park, Golden Valley, Richfield, and St. Anthony Village. Hennepin Healthcare has a large psychiatric program, home care, and operates a research institute, philanthropic foundation, and Hennepin EMS. The system is operated by Hennepin Healthcare System, Inc., a subsidiary corporation of Hennepin County.

Equal Employment Opportunities: We believe equity is essential for optimal health outcomes and are committed to achieve optimal health for all by actively eliminating barriers due to racism, poverty, gender identity, and other determinants of health. We are committed to equitable care and working in an environment that celebrates, promotes, and protects diversity, equity, inclusion, and belonging. We are committed to bringing in individuals with new cultural perspectives to assist in creating a more equitable healthcare organization.

SUMMARY:

We are currently seeking a Payroll Analyst to join our Payroll HR System team. This full-time role will work in a hybrid environment, MN Applicants only (days).

Purpose of this position: Manages the biweekly payroll processing and mentors the Payroll Specialists in solving questions or problems associated with payroll and time & labor issues. Areas include: biweekly payroll processing, response to confidential and sensitive payroll inquiries from HHS employees, external vendors and government agencies including garnishment and child support administration; union dues deductions; calculation of retroactive salary adjustments. Responsible for the off cycle payroll process.

RESPONSIBILITIES:

• Responsible for the biweekly on-cycle payroll processes through post-confirm processes, including loading external benefits file, printing checks, leave accrual processing and distribution of various tax, accounting and departmental reports. Assists Specialists with review of payroll edits prior to completion of payroll transmission
• Responsible for the off-cycle payroll run from entry of check data to transmission of the bank file
• Monitors Time and Labor process to ensure jobs are running successfully. Research and communicate delays or problems with the Time and Labor program as needed. Assist Payroll Specialists with exception message review and resolution
• Acts as a mentor to Payroll Specialist staff and assists with both departmental and external training. Departmental training may include: W-4 information, tax set up (state and local), garnishment set up, address changes and direct deposits
• Ensures all employee information is accurate for tax reporting and W-2 processing and distribution. Includes research and resolution of items on the TAX900 error report; balancing of quarterly and annual payroll tax reports including W2 file balancing
• Handles the direct deposit reversal & replacement process as well as the void & replacement check process including notification to the bank to issuance of a replacement payment
• Provides outstanding customer service to all levels of employees, management, government agencies and vendors regarding payroll items
• Acts as a key contact to Human Resources staff for payroll questions regarding sensitive and confidential employee information. Uses discretion in discussing or communicating confidential payroll or employee information
• Performs confidential audits/queries of employee transactions involving salary or time reporting as identified
• Identifies or researches items for process improvements within the PeopleSoft HCM System that provide maximum benefits of a fully automated payroll system
• Escalates items requiring management attention in a timely manner
• Provides quality assurance and user acceptance testing for new or modified programs prior to migration to production environment
• Creates basic queries using PS Query as requested

QUALIFICATIONS:

Minimum Qualifications:

• Three years of payroll experience with automated systems

-OR-

• An approved equivalent combination of education and experience

Preferred Qualifications:

• PeopleSoft Payroll, Benefits and/or Time and Labor experience
• UKG Workforce Management experience
• Fundamental Payroll Certification or Certified Payroll Professional a plus

Knowledge/ Skills/ Abilities:

• Knowledge of payroll regulatory standards and procedures (federal, state and local laws)
• Knowledge of applicable computer system and payroll software programs
• Skill in working independently, multitasking and prioritizing projects to meet deadlines
• Skill in researching, analyzing resolving payroll issues

You've made the right choice in considering Hennepin Healthcare for your employment. We offer a wealth of opportunities for individuals who want to make an impact in our patients' lives. We are dedicated to providing Equal Employment Opportunities to both current and prospective employees. We are driven to connect talented individuals with life-changing career opportunities, enabling you to provide exceptional care without exception. Thank you for considering Hennepin Healthcare as a future employer.

Please Note: Offers of employment from Hennepin Healthcare are conditional and contingent upon successful clearance of all background checks and pre-employment requirements.

• We offer a competitive pay rate based on your skills, licensure/certifications, education, experience related to this position, and internal equity.
• We provide an extensive benefits program that includes Medical; Dental; Vision; Life, Short and Long-term Term Disability Insurance; Retirement Funds; Paid Time Off; Tuition reimbursement; and license and Certification reimbursement (Available ONLY for benefit eligible positions).
• For a complete list of our benefits, please visit our career site on why you should work for us.