OME Business Services Program Manager

Job Summary:

The Office of Medical Education (OME) Business Services Program Manager has a broad range of responsibilities including the analysis and review of assigned program's finances, business processes and procurement. This position will initially and primarily support the Graduate Medical Education (GME) residency program on the domains of finance and contracting and support additional OME education programs on the domains of procurement and invoice approvals.

In collaboration with faculty and staff leadership, this position provides input and ongoing support of the GME program's financial initiatives, including but not limited to enhancing budget processes; mapping and enhancing contracting, billing, invoicing and reconciliation processes; and developing and maintaining A2E financial reporting. This position will also provide procurement services including overseeing OME's e-procurement activity, approving invoices, and ensuring compliance with policies and procedures. This position will build strong relationships and collaborate with leadership, faculty and staff across the OME, guide and support change and have excellent communication and training skills.

Key Responsibilities:

• Build relationships across the Office of Medical Education and with leadership, faculty and staff. Guide and train others.
• Map processes as it relates to contracts, billing, invoicing and related to budgets. Develop and maintain workflows and standard operating procedures.
• Oversee accounts receivable processes and procedures. Track AR and report upon AR activity at month-end.
• Reconcile billing against actuals across salary, benefits, non-personnel operating, overhead and other billing variables, which may be reconciled monthly, quarterly or annually.
• Oversee amended invoices where required and to ensure financial activity adheres to generally accepted accounting principles and University policies.
• Provide financial analysis including using the School of Medicine's A2E database to support tracking budget to actuals and reporting upon financial activity throughout the fiscal year.
• Use data from the human capital management (HCM) system, MedHub, and other software systems to compile personnel rosters and to support the analysis of budget to actuals and for forecasting purposes.
• Attend finance meetings and present upon financials as requested, included but not limited to providing reporting on revenue budget to actuals, expense budget to actuals, position budget to actuals, AR and cash.
• Assist in the input and development of data models to analyze payroll and financial data.
• Oversee and advise on procurement policies and procedures across the business services team. Track contracts and renewals, report upon e-procurement activity, and guide teammates through renewals as needed.
• Track outstanding payments owed to suppliers and approve invoices on a weekly basis.
• Provide ad hoc support as requested. Participate in professional development.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings. Additional on-site days may be required as needed. Please see the campus-wide policy for additional information.

Why Join Us:

The Office of Medical Education (OME), housed within the School of Medicine, encompasses the Graduate Medical Education (GME) residency program, Doctor of Medicine (MD) program (first 4 years of medical school before going into residency), Biomedical PhD programs, MD/PhD program, Continuing Medical Education, Office of Community Based Medical Education and CAPE Simulation Center. Several programs have moved under OME in the last few years, including the GME program, which has created sustained additional business needs across the domains of finance, procurement and contracting, and as such the business services team is growing. This is an exciting time to join the Office of Medical Education on the Business Services team, to provide advance analytics and reporting around finance and as it relates to GME, learn more about OME, and grow in a rewarding role and on a supportive team!

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
• At least four (4) years of professional level experience, in which duties must have included accounting, finance, procurement, contracts or analytics which includes one (1) year in change management best practices.

A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• A master's degree in business, public administration, public health, health care, accounting, finance, library science, or a directly related field from an accredited institution.
• Experience working in graduate medical education or an academic medical setting.
• Experience analyzing complex data sets using advanced techniques in Excel or related statistical software.
• Experience documenting policies and procedures.
• Experience as a team lead, as a subject matter expert or as a lead resource to train others and particularly through change.

Knowledge, Skills and Abilities:

• Proven ability to learn and interpret policies and procedures.
• Ability to build and maintain effective working relationships with employees at all levels throughout the institution.
• Exceptional customer service and ability to build relationships across diverse internal and external clients and colleagues.
• Exceptional organizational skills and attention to detail.
• Excellent decision-making skills.
• Ability to take initiative to establish work priorities and follow through to ensure timely completion of activities.
• Strong understanding of project or change management.
• Ability to plan, organize, implement, and coordinate financial and administrative activities.
• Ability to solve problems in a supportive and thoughtful manner, taking into consideration the various personalities and perspectives of constituents.
• Advanced knowledge of MS Office and ability to learn new software.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Lucinda.Allen@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by March 28, 2025. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $70,551 - $89,741.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.