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Academic Admin Coordinator - Petroleum Engineering
Position Description Provide office services by implementing administrative systems, and procedures. Monitors administrative projects for faculty and staff in the assigned academic area. About the University Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories. Major/Essential Functions
- Assist Department Chair, Business Manager and Graduate Advisor with duties as needed.
- Serve as main contact between graduate school and the department
- Assist Graduate students with registration issues and point of contact for graduate issues in association with the graduate advisor. All banner functions of an advisor Thesis/dissertation Presentations (scheduling and paperwork for graduate school). Ensure all documents are submitted on time.
- Meet with graduate students on a semester basis to advise on courses and other program requirements
- Graduate Application Review system (Salesforce) - Pull graduate applications and provide information to the Graduate Committee for decisions. Input decisions and funding information in salesforce. Serve as point of contact for incoming students
- Maintain Graduate Committee minutes and agendas
- Maintain graduate student files. Support the faculty with arranging after-hours exam rooms through Ad Astra.
- Collect and maintain data for SACS and Graduate Program Review
- Catalog edit updates and curriculog duties
- Work with the Academic Support and Facilities for times and locations of courses every semester including test dates and times/ extra classroom space requests
- Schedule graduate classes in coordination with department chair, graduate advisor, and undergraduate advisor in Schedule Builder. Serve as liaison between department and registrar's office
- Schedule proctors for exams as needed. Schedule Qualifying Exam and New Student Orientation in conjunction with the graduate advisor
- Maintain department graduate student handbook
- Book rooms for meetings, events, student orgs, faculty, and staff for the building (Ad Astra and main department calendar admin)
- Serve as facilitator for department newsletter. Gathering information and photos and collaborating with COE Marketing and publisher. Responsible for creating and maintaining other departmental promotional material. Assist department chair with various PowerPoints.
- Maintain department Social Media accounts
- Scholarships- Ensure department follows all protocol when awarding scholarships. Pull student data from STS and present to Scholarship committee. Enter scholarship awards in STS. Maintain Thank you Letters.
- Assist business manager with processing ePAFs as needed
- Assist business manager with departmental event planning
Required Qualifications Bachelor's degree in a related field plus one (1) year related experience; OR a combination of related education and/or experience to equal five (5) years. Preferred Qualifications
- Master's degree.
- Experience with advising students
Safety Information Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees. Does this position work in a research laboratory? No Required Attachments Cover Letter, Professional/Personal References, Resume / CV Pay Statement Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan. Job Group Information and Records Clerks EEO Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran. |
Texas Tech University
Jan 22, 2025