Business Services Intermediate Professional

Job Summary:

CU Anschutz Medical Campus in the Department of Surgery currently holds a Forbes top 500 title for best places to work at. Join the Division of Administration and support the growing Department of Surgery to advance the clinical success that CU Anschutz has to offer, by working alongside some of the most diverse and brilliant surgeons in Colorado. By aiming to improve every life we support not only patients, but also faculty and staff with a wide array of support from the School of Medicine in ensuring the success of our goals and mission. The Division of Administration seeks to grow our support staff for our outstanding faculty and business partners that drive innovation and recognition everyday.

Key Responsibilities:

• Assist Director of Operations and Vice Chair of Administration with special projects as needed, which may include but are not limited to: reorganizations, communications, special events and presentations.
• Act as an ambassador for the Department of Surgery and the Office of the Chair, serving as a representative and first point of contact. This includes answering any and all inquiries via phone, email and in person.
• The Business Operations Professional must also ensure that clients (including clinicians, internal business partners, external vendors and potential candidates for hire) receive excellent customer service and clear and concise communication regarding expectations, directions and timelines, and have the ability to draw on diverse resource or redirect to appropriate resources when necessary by building relations with internal business partners.
• Serve as the primary back up for the Executive Assistant to the Chair of the Department of Surgery.
• Create and/or revise office procedures, understand workflows and identify areas of inefficiency to better manage floor plan updates, monitor surgery administration Outlook inbox and department mail distribution, update and distribute Department of Surgery phone list, and manage and process all EMS requests for the Office of the Chair rooms.
• Responsible for procurement of goods and services for the division and reconcile expenses, including catering and management of external vendor relations including contracts for office equipment and work orders.
• Various other administration duties as assigned.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 2 - 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - that treat more than two million adult and pediatric patients each year. Innovative, interconnected and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care and professional training and conducts world-renowned research fueled by over $650 million in research grants. For more information, visit www.cuanschutz.edu.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses

ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution
• 1 year of professional level experience in business services facing role.

A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience with Microsoft Office.
• Experience with scheduling meetings using Microsoft Outlook for multiple managers.
• Experience handling day-to-day financial transactions of an organization including invoicing, reporting, preparing budgets, receiving, and handling.

Knowledge, Skills and Abilities:

• Be able to prioritize requests based on needs of the department and manager's preference, including the ability to manage conflicting and changing priorities or in essence having outstanding organizational and time management skills.
• Have proven experience applying critical thinking to tasks and calendar prioritization, in essence attentional to detail.
• Highly organized, proactive self-starter, able to work independently, prioritize tasks and meet deadlines.
• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective & positive working relationships with employees at all levels throughout the institution.
• Demonstrated commitment and ability to advance diversity and inclusion.
• Interpersonal skills with ability to provide excellent customer service, while ensuring fiscal compliance and rules adherence.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Anton Mick, anton.mick@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until January 15^th, 2025.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as HIRING RANGE

$54,383 - $63,628

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.