Program Manager - College of Business

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Assists the departmental leadership in the overall management and administrative direction for graduate programs. Manages the operations and logistics for the College of Business, MBA & MIB Programs. Provides administrative support to the MBA operations leadership team. General duties and responsibilities include formulating policies, management of daily operations, and planning the use of facilities, resources, and personnel.

• Manages daily operations for graduate programs, including the MBA portfolio. Provides logistical and administrative support for the MIB and MBA programs, as well as, other initiatives for the Chapman Graduate School of Business.
• Assures compliance and adherence to University's credit card policies and procedures. Submits requisitions and receives goods or services against purchase orders; creates travel authorizations, expense reports, through the University's financial system. Processes contracts in accordance with University's purchasing guidelines.
• Interprets administrative and fiscal policies and procedures. Provides recommendations for the unit to improve overall operations for the programs and office site. Assist leadership in formulating and implementing policies and procedures.
• Supports graduate initiatives, such as, Case Competitions or the MBA Advisory Board.
• Manages and reconciles departmental expenses, including travel and other expenses using the University's credit card. Ensures charges are allocated to proper accounts and erroneous transactions have not been processed.
• Works with faculty and external vendors on acquiring course materials for graduate programming and Professional Development Seminars/Residencies.
• Assist with or manage Chapman or College related projects, as assigned, including residencies, study abroad and strategic initiatives, as needed.
• Assists with budget planning and maintains fiscal responsibility for all program/department activities. Reviews accounts payable/receivable transactions, ensuring appropriate allocation of funds across program/departmental budgets.
• Assists in the development and management of the annual operating budget, generates monthly variance reports, and analyzes current and past budgets to develop short and long-term forecast.
• Works with various University constituents on the creation and execution of purchasing contracts. Processes and amends contracts, in accordance with University purchasing guidelines, including, retrieving quotes, generating requisitions, processing invoices, and ensuring internal and external constituents are paid in a timely manner.
• Responsible for maintaining an inclusive working environment that is free from discrimination and harassment.
• Performs other related duties as assigned or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Bachelor's degree in an appropriate specialization and four (4) years of related experience, or Master's degree in an appropriate specialization and two (2) years related experience.

• Experience in project and event management, purchasing,contracts, and PeopleSoft/ERP systems.
• Familiar with Asana or other project management software.

Administrative

Begin time: 8:30 AM

End time: 5:30 PM

Operating University Vehicles (all types)

• Driver's License Check
• Expanded Background Check

• Ability to work evenings and weekends.
• Ability to travel locally and nationally.
• Ability to travel internationally.
• Ability to work flexible hours as needed.
• Ability to work occasional evenings, weekends and at locations outside of the University
• Travel to FIU Campus

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.