Human Resources Administrator

Human Resources Administrator

Summary: This is a key HR role focused on assisting the Museum's managers with a variety of talent recruitment and acquisition functions. Support includes, but is not limited to, providing subject matter expert strategies to attract, source, evaluate, and hire top job candidates. The HR Administrator serves as the primary HR point of contact for employees and the public,and manages the department's flow of information. This includes all-staff communication, requisitions and HRIS workflows, background checks, job postings, offer letters, etc. This position also serves as the department records manager, responsible for employee, volunteer, and candidate data, as well as HR process documentation. The HR Administrator is the Wellness Program co-chair and administrator.

Essential Duties and Responsibilities:

Recruiting & Onboarding

• Partner with hiring managers to build a recruiting strategy; prepare and post positions to appropriate outlets to reach diverse populations and attract top candidates.
• Be a resource and supporting partner for hiring managers based on individual talent recruitment needs. This may include, but is not limited to, filtering through talent pools, job posting plans and recommendations such as wording, where to post, etc., and phone screens when requested.
• Monitor open positions and adjust recruiting strategy if necessary to ensure robust pools of qualified, diverse candidates for all positions.
• Work with hiring managers to ensure positions are filled on a timely basis.
• Ensure compliance for onboarding employees, including background and drug screens.
• Conduct New Hire orientation for volunteers and employees.

HRIS Superuser

• Train and support new managers, hiring managers, HR staff, and general users in use of HRIS system proactively.
• Monitor the HRIS for reliable data and assist other users to ensure best practices are followed consistently.
• As the main point of contact for internal HRIS troubleshooting, stay up to date with system enhancements and share knowledge with the HR team.

Records Manager

• Maintain accurate and legally compliant digital files on all employees and volunteers.
• Manage processing of all personnel actions, such as new hires, transfers, terminations, etc. Ensure timely and accurate communication of pertinent information to HR team and other impacted parties.
• Ensure legal compliance with regard to employment authorization through annual I-9 audits and timely processing of I-9s through E-Verify.
• Manage HR functions such as tuition remission benefits, employee referral forms, training compliance records, event schedules, and invoice submission and filing.
• Prepare forms and reports, such as EEO, Wellness program credits, organizational charts, and other ad hoc reports as requested.
• Process unemployment claims.
• Respond to all requests for employment verification and job applicant inquiries.

HR Office Management

• Serve as back-up to Payroll Administrator and Benefits Administrator.
• Advise employees concerning personnel policies and procedures.
• Serve as the first point of contact for the HR Department.

Employee Engagement

• Serve as the Wellness Program co-chair and administrator by fielding questions from program users, troubleshooting issues, entering data & reporting, planning and executing events, and participating as an engaged member of the Wellness Committee.
• Responsible for HR event planning such as staff service award program, staff picnic, volunteer reception, and other HR events as directed.
• Assist with all large-scale HR Department-run events and processes as a member of the Team; wellness committee events, open enrollment, and all other HR initiatives as requested.

Qualifications: High school diploma and two years' experience working in a human resources environment is required (or equivalent combination of education and experience). General knowledge of laws and processes governing the human resources function.

Excellent organizational, multi-tasking, tech-savvy, initiative, and accuracy required. Service-oriented business acumen, pleasant and welcoming communication style with the ability to handle impromptu questions and troubleshoot issues expediently. Intermediate experience with Microsoft systems (e.g. Outlook, Excel, PowerPoint). Preferred: bachelor's degree, experience with Dayforce HCM or comparable system.

Must be able to comfortably work with regular interruptions, troubleshoot issues, serve as department "gatekeeper" as needed, while balancing various administrative tasks with ease and confidence throughout the workday.

Additional Details:

Hiring Range: $28.38 - $41.15 per hour; commensurate with experience. Competitive full benefits package is available on Day 1, including three weeks of vacation annually with one week available immediately, a museum-funded pension, museum-paid disability insurance, and a world-class wellness program.

Status: Regular full-time (37.5 hours/week)

Selected candidates will be required to submit to a criminal background check and drug test before hire.

The Saint Louis Art Museum is committed to fostering a diverse, equitable, and inclusive workplace.

The Museum is an Equal Opportunity Employer. We are committed to treating all applicants and employees fairly based on their abilities, achievements, and experience, without regard to sex, race, age, disability, religion, national origin, color, sexual orientation, gender identity, or any other classification protected by law.